Virtual Assistant

About us:

Winona is one of the leading telemedicine companies providing HRT for women in menopause. We’ve built all of our technology in house including an EHR, patient care admin system, patient portal, website, marketing technology etc. Winona has two compounding pharmacies and a team of in house physicians providing world-class care via a fully vertically integrated business model.

About the role:

We are looking for a full-time remote Virtual Assistant to join our team and play a pivotal role in our success. This is more than administrative support; we need a strategic partner who anticipates needs, solves problems independently, and takes full ownership of projects.We’re seeking a proactive go-getter with exceptional organizational skills and the versatility to handle diverse responsibilities. If you’re someone who enjoys being a key contributor and thrives in a collaborative environment, this role is perfect for you.

Seniority level: Junior/Mid

Responsibilities:

• Coordinate complex executive calendars, resolve scheduling conflicts proactively, and ensure all meetings have necessary agendas/files.
• Identify opportunities to support leadership; anticipate needs before they are flagged and provide solutions rather than just identifying problems.
• Research and present organized options for flights and hotels; provide real-time standby support and monitoring for executives during official travel.
• Conduct thorough online research and compile findings into systematic, professionally formatted reports or trackers.
• Draft professional emails and memos; ensure all spreadsheets and documents meet high standards of formatting and accuracy.
• Take concise notes, summarize key discussions, and independently track/circulate action items to ensure follow-through.
• Manage assigned initiatives from start to finish, coordinating with stakeholders across different departments and levels.
• Maintain the highest level of discretion and professionalism regarding sensitive company information.
  
  

• High proficiency in both written and spoken English.
• Must be comfortable with basic formulas, data validation, and clean aesthetic formatting in spreadsheets and documents.
• Ability to analyze situations, research solutions, and present options for decision-making.
• An uncompromising eye for accuracy; ensures all outputs are polished, error-free, and meet "executive-ready" standards.
• A high-speed, stable internet connection and a dedicated remote workspace.
  
  

• Flexible hours
• Work wherever you choose
• Fun and casual work environment
• Employee engagement activities and virtual gatherings
• We are a diverse, global team! 🌍