Virtual Assistant Contract Remote

The Starknet Foundation is looking for a proactive, detail-driven Virtual Assistant to help keep our fast-moving, global team running smoothly. You’ll take charge of team travel bookings and provide day-to-day administrative support, ensuring trips are seamless, efficient, and within budget.

We’re a small, remote team spread across multiple time zones, with a packed remit and exciting travel plans for conferences, offsites, and ecosystem events around the world. This role is perfect for someone who enjoys taking ownership, thrives in a flexible environment, and wants to be part of a mission-driven team. For the right person, there’s potential to grow the role and take on more hours and responsibilities over time.

Why this role matters:

We’re a growth-focused organization with a packed travel calendar - conferences, partnerships, and offsites across continents. We’re looking for a partner, not just a coordinator: someone who enjoys the pace, spots opportunities to improve how we operate, and helps make travel a smooth, energizing part of our work.

This is a part-time, remote contractor role (approx. 3 hours per day, 7 days a week) focused on keeping travel organized, reducing unnecessary spend, and easing administrative workload across the team.

Location:

We are a remote-first organization and welcome applicants from around the world (strong written and verbal English required). However, it’s important that you can maintain significant working-hour overlap with our predominantly Europe-based team.

Responsibilities:

○ Review all flight requests for policy compliance, cost, and business purpose.

○ Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained.

○ Approve and finalize travel bookings.

○ Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation.

○ Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries.

○ Track and flag any travel outside benchmark thresholds for People Team review.

○ Maintain accurate travel records and ensure proper documentation for reimbursement.

○ Demonstrate exceptional responsiveness: acknowledge all inbound requests same working day, provide clear timelines for follow-up, and proactively escalate blockers.

○ Work closely with the People Team to optimize travel processes and reduce administrative overhead.

Qualifications:

○ Proven experience in travel coordination, executive support, or administrative operations.

○ Strong attention to detail and ability to manage multiple requests efficiently.

○ Familiarity with corporate travel tools (eg: Navan or similar platforms).

○ Skilled in sourcing cost-effective travel options and managing vendor communications.

○ Excellent communication and organizational skills.

○ Fluent in both verbal and written English.

○ Reliable, proactive, and comfortable working independently in a remote setting.

○ Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.