Venue Sourcing And Events Coordinator

<p>Clarke &amp; Wright is a wills and estate planning firm running free public seminars in hotels, racecourses and conference venues across England — up to 150 guests, twice a day. As we continue to scale, we need a proactive Venue Sourcing &amp; Events Coordinator to secure exceptional seminar locations, negotiate seamless venue contracts, and ensure every event setting provides a flawless experience for our attendees.</p> <h2 id="tasks">Tasks</h2> <p>What You&#39;ll Be Doing:<br>- Source suitable venues across the UK for seminars and events.<br>- Research venues based on location, capacity, facilities, availability, and budget.<br>- Contact venue managers and suppliers to explore rates, packages, and partnership opportunities.<br>- Negotiate discounts, complimentary spaces, and other cost-effective arrangements where possible.<br>- Build and maintain strong relationships with UK venues and event suppliers.<br>- Maintain an organised database of venues, contacts, pricing, and terms.<br>- Coordinate with the wider team on upcoming seminar and venue requirements.<br>- Research alternative venues when needed and help ensure events have suitable options.<br>- Support the company&#39;s social media accounts by responding to comments and messages on Facebook and Instagram.<br>- Monitor and respond to reviews across Google and Facebook, escalating any issues where appropriate.<br>- Provide regular administrative and operational support to the wider team.<br>- Data entry, record keeping, research, follow-ups, and other day-to-day administrative tasks.<br>- Support the team with general coordination and other responsibilities associated with the role.</p> <h2 id="requirements">Requirements</h2> <p>You should be:<br>- Have at least 2-3 years of experience in venue sourcing, events, conferences, hospitality, or a closely related field.<br>- Have previous UK venue sourcing experience, preferably within the UK events or hospitality industry.<br>- Strongly familiar with UK geography and locations.<br>- Confident communicating with venue managers, suppliers, and external contacts.<br>- Comfortable negotiating rates, discounts, and commercial arrangements.<br>- Naturally good at building and maintaining professional relationships.<br>- Resourceful and able to identify creative venue and partnership opportunities.<br>- Highly organised and detail-oriented.<br>- Confident communicating professionally across telephone, email, and social media.<br>- Comfortable responding to customer comments, messages, and online reviews.<br>- Able to work independently while communicating effectively with the wider team.<br>- A reliable team player who is willing to take ownership of both sourcing and administrative responsibilities. </p> <p>The Ideal Candidate:</p> <ul> <li>The ideal candidate understands that venue sourcing is about more than finding somewhere available.<br>You know how to assess whether a venue is right for an event, identify the right person to speak to, build rapport, and negotiate an arrangement that works for both sides.</li> <li>You&#39;re comfortable asking questions such as:<br>&quot;What can you offer us if we&#39;re bringing multiple events to your venue?&quot;**</li> <li>You won&#39;t simply accept the first price you&#39;re given. You&#39;ll look for opportunities to negotiate a better rate, complimentary space, additional benefits, or a longer-term partnership.</li> <li>You&#39;re commercially minded without being pushy, professional without being overly formal, and genuinely enjoy building relationships with suppliers.</li> <li>Most importantly, you&#39;re someone who takes ownership and finds solutions</li> </ul> <p>Working Hours &amp; Commitment:<br>Hours: 9:00 AM – 5:00 PM UK Time, Monday to Friday (4:00 PM - 12:00 AM PH Time)<br>Break: 30-minute paid lunch break<br>Employment: Full-time only</p> <p>Technical Requirements:<br>1. Computer<br>- Reliable laptop or desktop computer.<br>- Windows: Intel Core i5 processor or higher.<br>- Mac: Apple M1 chip or higher.</p> <p>2. Audio<br>- Good-quality headset suitable for professional telephone calls/meetings.</p> <p>3. Internet<br>- Stable primary internet connection.<br>- Backup internet source, such as a secondary ISP or reliable mobile hotspot.</p> <h2 id="benefits">Benefits</h2> <p>Benefits &amp; Culture:<br>- 28 days annual leave, inclusive of 8 Bank Holidays and 20 paid holidays. Holiday entitlement is pro-rated.<br>- Dedicated wellness support.<br>- WFH benefits after successfully completing probation.<br>- Additional company benefits will be discussed during induction training.</p> <p>Clarke &amp; Wright is an equal opportunities employer. If you are unsure whether you meet the physical requirements, apply anyway, and we will talk it through honestly.</p> <p><em>Clarke &amp; Wright is a trading name of Clarke &amp; Wright Legal Ltd, registered in England no. 11602410.</em></p>