Special Education Case Coordination Assistant

Work Schedule:

• Schedule: 1:00 PM - 5:00 PM California time
• 20 hours per week

Scope:

• Administrative and clerical focus - no customer service or lead generation responsibilities
• Work involves legal document compliance and deadline management
• The primary goal is catching up on the current backlog and maintaining an efficient workflow
• Collaboration with a single business owner in a specialized advocacy practice
• Opportunity for growth and increased responsibilities based on performance

Responsibilities:

• Manage high-volume email correspondence (50+ emails daily), including coordination of meeting times and timely responses to parents, administrators, teachers, and service providers
• Complete and file various forms requested by schools, districts, and service providers with accurate dates, times, and documentation
• Maintain organized filing systems for case documentation and legal compliance materials
• Follow up on paperwork submissions and track response deadlines for IEP-related documents
• Support administrative tasks related to special education case management
• Coordinate communication between multiple stakeholders, including parents, school administrators, teachers, and service providers
• Ensure compliance with legal deadlines for Individual Education Plan processes and documentation

Requirements:

• 2-5 years of administrative or virtual assistant experience
• Proficiency with project management tools (Asana, Monday.com, ClickUp, or similar platforms)
• Strong skills with calendar management and document handling
• Excellent written communication skills for professional email correspondence
• Detail-oriented approach with the ability to manage legal document deadlines
• Proactive communication style - comfortable asking questions for clarification rather than assuming understanding
• Experience with educational, legal, or compliance-focused administrative work preferred

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which include pre-screening assessment questions, a technical check of your computer, and a voice recording. APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.

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