Simpro Administrative Assistant - Electrical Trade Industry

Job Overview

We are seeking a detail-oriented Virtual Administrative Assistant to support our operations team. This role will focus on data entry, job management, inbox handling, compliance, and process documentation, helping the local admin team focus on client-facing activities.

You will be instrumental in ensuring accurate work order processing, timely communication, and compliance adherence, particularly within Victoria’s real estate and electrical services requirements.

Job Highlights

• Paid Hours per Week: 40
• Schedule: Monday to Friday, 8am - 5pm with 1 hour unpaid break l Australian Eastern Time
• Work Arrangement: Work from home
• Contract: Independent Contractor
• Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Independent Contractor Perks

• Health insurance in eligible locations
• Permanent work from home
• Immediate hiring

Key Responsibilities

• Enter manual real estate work orders and recurring jobs into Simpro daily.
• Update fields, notes, and follow-up dates in Simpro to maintain accurate records.
• Clean up secondary site entries from automation (Zapier integrations).
• Triage and manage shared email inboxes (e.g., admin@, hello@), escalating urgent matters.
• Respond to general inquiries using approved templates and maintain digital filing systems.
• Perform compliance and accuracy checks for electrical and gas work orders.
• Document workflows and create Standard Operating Procedures (SOPs) for recurring VA tasks.
• Assist with general administrative tasks and reporting as directed by the admin team.

Job Requirements

• Proven experience using Simpro for job management or relevant tools.
• High attention to detail and accuracy in data entry.
• Strong organizational and time management skills.
• Excellent written communication in English.
• Experience managing shared inboxes and digital filing systems.
• Proactive and process-driven mindset.

Desirable:

• Experience in the electrical services or trades industry.
• Familiarity with Victorian real estate compliance requirements.
• Experience with HubSpot, LANA CRM, Xero, Asana, Google Workspace, and Zapier.
• Ability to create and document SOPs and process improvements.

Why Join Us

• Be part of a fast-growing, high-performing electrical services business.
• Work remotely while contributing directly to operational efficiency.
• Play a key role in reducing admin workload and enabling business growth.
• Join a collaborative and supportive team environment.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.

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