Senior Executive Assistant

Job Description:

We are looking for a high-caliber, proactive Executive Assistant to serve as the strategic right hand to our CEO in this fully remote, multi-faceted role. As the "engine" behind our leader’s success, you will seamlessly balance professional operations—including precision calendar management, travel coordination, and high-level documentation—with essential personal administration. If you are a master of logistics who takes pride in staying three steps ahead and keeping a fast-paced day running like clockwork with total discretion, we want to hear from you.

About the company:

We are a boutique property investment and management firm specializing in shopping center assets across Australia. Operating at the intersection of investment strategy and stakeholder relations, we are a dynamic team dedicated to high performance. This is your chance to join a sophisticated business where your contribution is visible, valued, and vital to our growth.

Schedule:

• Monday to Friday, 9:00 am – 6:00 pm [Sydney - AEST] (with 1 hour unpaid break)

Independent Contractor Perks:

• Permanent work-from-home arrangement
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities:

Diary & Calendar Management

• Manage the CEOs Outlook calendar proactively
• Schedule and coordinate meetings with investors, agents, brokers, and personal contacts
• Build in travel buffers and meeting prep notes
• Prioritise appointments based on urgency and importance

Document & Template Preparation

• Populate and maintain standard templates including Lease Heads of Agreement, lease summaries, and correspondence
• Update Excel feasibility and financial models as directed
• Maintain version control and formatting consistency across all documents

Administrative Support

• Manage insurance policies, vehicle registrations, licences, and compliance requirements across multiple Australian states
• Maintain renewal registers and key date reminders
• Liaise with providers as required

Marketing & Communications

• Draft and distribute investor and stakeholder communications covering current investments and potential acquisitions
• Maintain and update contact databases
• Ensure all communications are clear, professional, and aligned with direction from the CEO

Website & IT Administration

• Update website content including property listings and news
• Support general IT admin tasks and coordinate with external providers
• Maintain and update file storage protocols

Bookings & Scheduling

• Book restaurants and venues for business meetings
• Arrange flights, accommodation, transfers, and car hire for business and personal travel
• Prepare clear, well-organised itineraries

Personal & Household Support

• Assist with personal administration including household outgoings and service coordination
• Manage bookings and general household organisation as required

Qualifications:

• Highly organised with strong attention to detail
• Proactive and able to anticipate needs before they arise
• Strong written English communication skills
• Discreet and trustworthy with sensitive business and personal information
• Comfortable managing a mixed workload across professional and personal tasks
• Able to work independently while following clear direction

Side Note:

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are determined by your performance throughout the application process.

Reminder:

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions that fulfill all requirements will receive priority review.