Senior Business Development Operations Manager HubSpot

Job Overview:

We are seeking a top-tier Executive Assistant to serve as the operational engine for a fast-growing Sydney CBD boutique law firm specializing in commercial litigation and insolvency. This is a remote, strategic role focused on driving a structured, data-driven business development (BD) programme. You will own the CRM, manage high-level outreach via HubSpot and Sales Navigator, and ensure no opportunities fall through the cracks. This is not a general VA position; there are no timesheets or invoices—only high-stakes BD execution.

Schedule:

• Monday - Friday, 9:00 AM - 6:00 PM (AEST/AEDT), with 1 hour unpaid break

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Key Responsibilities:

HubSpot CRM Ownership:

• Audit and cleanse a database of 4,000+ contacts; merge duplicates and fix data gaps.
• Maintain 92+ active BD records and a pipeline of 139+ contacts across 8 categories.
• Build custom properties, saved views, automation workflows, and dashboard reports.
• Manage M365/Outlook integration to ensure seamless email tracking.

LinkedIn & Sales Navigator:

• Audit the Partner’s 15,000+ connections and import qualified leads into HubSpot.
• Run targeted searches and build named prospect lists per category.
• Draft connection requests and messages in the Partner’s voice.

Outreach Automation & Scheduling:

• Manage Dripify campaigns (connection requests and 3-message sequences).
• Coordinate "The Core Cadence": Scheduling 15 coffee meetings per week.
• Manage the Partner’s Outlook calendar, protect BD slots, and send 24-hour reminders.
• Monitor the dedicated BD inbox and handle all responses/rescheduling.

Post-Meeting Support & AI Execution:

• Log meeting notes and update HubSpot properties within 24 hours of debriefs.
• Use AI (Claude/ChatGPT) to draft bespoke outreach and research contacts.
• Prepare weekly BD Scorecards and concise summaries for the Partner.

Non-Negotiable Experience:

• HubSpot (3+ years): Advanced configuration, workflows, and data management (not just entry).
• M365/Outlook (3+ years): Expert calendar management and delegated inbox handling.
• LinkedIn Sales Navigator (2+ years): Advanced searches, lead lists, and CRM sync.
• BD/Sales Ops (2+ years): Experience managing outreach cadences for senior B2B professionals (PE, GCs, Partners).
• Automation Tools: Working knowledge of Dripify, Expandi, or similar tools.
• AI Proficiency: Daily use of LLMs as a genuine productivity tool.

Technical & Soft Skills:

• Technical: Bulk data operations, multi-condition saved views, and automated triggers.
• Elite Communication: Sophisticated written English for high-level stakeholders.
• Proactive Autonomy: Ability to manage weekly cadences without being chased.
• Commercially Sharp: Understanding of the PE, private credit, and legal landscape.
• System-Driven: A meticulous, system-based approach to organization and data accuracy.

Qualifications:

• 3–5 years in CRM operations, BD support, or sales/marketing operations.
• Fluent professional English (writing quality will be assessed).
• HubSpot certifications or experience with Zapier/Make/Python is highly regarded.

Side Note:

This is an Independent Contractor role. Candidates must have their own equipment and manage their own taxes.

Reminder:

Complete the requirements on BruntWork’s Career Site, including assessment questions and voice recording. Fulfilling all requirements ensures priority review.