Sales Executive Assistant

Do you love bringing clarity to fast-moving teams and transforming data into meaningful action? Are you the kind of person who notices the details others miss and enjoys turning those details into insights, improvements, and momentum? In this role, your organization, communication, and analytical skills directly power the growth of a mission-driven sales team.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That’s where you come in.

The Role: Sales Executive Assistant

Imagine being the central hub of a growing sales operation while the team builds relationships in the field, you’re the steady force behind the scenes. You keep every call, note, task, follow-up, and pipeline stage in HubSpot accurate and moving forward, creating clarity rather than just completing CRM tasks. When updates slip, you catch them. When the Chief Growth Officer needs real-time support, you deliver sharp, actionable data. You review call recordings, surface insights that strengthen performance, and turn activity into understanding trends into opportunities—numbers into meaningful stories that guide decisions.

Each day, you’ll track KPIs that reflect the health of the pipeline, build dashboards that keep leadership informed, and uncover insights through manual review and AI tools. Beyond data, you’ll manage expenses and incentives, support communication between leadership and the sales team, prepare materials, coordinate marketing supplies, and assist with territory alignment and event planning. And when urgent messages come in after hours, you’ll keep momentum moving. If you thrive on bringing order to complexity, supporting others’ success, and keeping operations aligned and efficient, this role is built for you.

What Your Days Might Look Like:

CRM & Sales Activity Oversight

• Monitor HubSpot activity for each sales representative to ensure call logs, notes, follow-ups, and pipeline updates are accurate and current.
• Serve as real-time support for the Chief Growth Officer while they are in the field by tracking CRM gaps, progress, or areas needing attention.
• Review sales call recordings in RingCentral and summarize insights for coaching and performance review.

KPI Tracking & Reporting

• Compile daily, weekly, and monthly performance metrics including meetings, referral visits, conversion pipeline, and outreach activities.
• Build and maintain reporting dashboards in HubSpot, Excel, and Google Sheets.
• Identify trends, inconsistencies, and performance opportunities using both manual review and AI insight tools.

Commission, Incentive & Expense Coordination

• Manage expense submissions using Float and coordinate approval workflow with Finance.
• Process incentive and commission calculations through WellSky, including routine accuracy checks and scheduled reporting.

Internal Communication & Support

• Support communication flow between leadership and the sales team by maintaining shared updates, reporting cycles, and documentation.
• Assist in preparing care plans, presentations, and meeting notes for leadership review.
• Coordinate marketing material orders in Vistaprint and maintain field supply inventory.

General Administrative Support

• Assist with alignment of territory strategy, event planning, outreach coordination, and campaign support.
• Provide occasional after-hours coverage for inbound sales inquiries or urgent messages.

Who We Think Will Thrive in This Role:

• You have experience in sales operations, CRM oversight, or administrative support (healthcare experience a plus).
• You’re highly organized and skilled at keeping data, notes, and workflows clean and current.
• You communicate clearly and professionally, especially when coordinating between leadership and field teams.
• You’re comfortable using tools like HubSpot, Excel, Google Sheets, and RingCentral.
• You can spot gaps, trends, and opportunities simply by reviewing patterns in sales activity.
• You enjoy examining data, call recordings, and pipelines to ensure accuracy and continuous improvement.
• You manage expenses, incentives, and workflow processes with precision and consistency.
• You thrive in a remote environment where your reliability and proactive approach truly matter.
• You adapt easily, stay calm under pressure, and enjoy juggling multiple priorities with confidence.
• You are willing to work in a US time zone schedule.
• You can secure the required technical setup, including:
• At least a 720p HD webcam
• A noise-canceling headset
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.

We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Here’s what you can expect from us:

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• And above all, we actually care

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).

Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.