Recruiter Operations Specialist SaaS Talent Ops

Work Arrangement: Fully remote, with overlap required in EST working hours

Job Type: Independent Contractor, Full-time

Work Schedule: Monday to Friday — 40 hours per week (EST), with flexibility for evenings/weekends when needed

Job Type: Independent Contractor, Full-time.

Locations: Philippines, LATAM (Mexico, Colombia, Brazil, Argentina), open to candidates in other remote regions with strong written and verbal English communication skills

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for:

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members.

Role Overview

Our client — a high-growth U.S.-based technology company operating in the SaaS and data intelligence space — is looking for a Recruiter / Operations Specialist to ensure all recruiting operations run seamlessly. This role serves as the operational backbone of the recruiting process, keeping communications, scheduling, and candidate pipelines moving without a single step falling through the cracks.

You’ll work 1:1 with the founders of one of the fastest-growing startups in the U.S., ensuring that recruiting efforts are executed with precision, urgency, and exceptional communication. The ideal candidate is detail-obsessed, highly organized, and an exceptional writer who can manage multiple threads at once, anticipate next steps, and mirror the founder’s communication tone with candidates and stakeholders.

Core Responsibilities

Recruiting Operations Management – 40%

• Monitor all recruiting communication channels (email, LinkedIn, Slack, messages, call logs) to ensure timely responses and no missed follow-ups.
• Manage and maintain the founders’ calendars for interviews, candidate calls, and follow-ups.
• Ensure the recruiting process flows smoothly across tools and stakeholders.

Candidate Communication & Follow-Up – 30%

• Draft and send high-quality, founder-style messages to candidates across email, LinkedIn, and other platforms.
• Manage candidate interactions, including scheduling, rescheduling, rejections, next steps, and referral requests.
• Serve as the communication proxy for the founder, ensuring tone, professionalism, and personalization.

Outbound Recruiting Campaigns – 20%

• Run email and LinkedIn campaigns to targeted cohorts using Gem or similar tools.
• Write, customize, and iterate on outbound sequences to improve engagement rates.
• Track outreach performance and optimize campaigns for conversion.

Stakeholder & Vendor Coordination – 10%

• Support management of outsourced recruiting agencies by reviewing contracts, negotiating terms, and screening initial submissions.
• Conduct candidate debrief calls to capture interview feedback or ask clarifying questions (as needed).
• Maintain internal recruiting dashboards and spreadsheets with accurate candidate data.

Requirements

Must-Haves (Required):

• 3–5+ years of experience in recruiting coordination, recruiting operations, or executive search support.
• Strong written communication — able to write fluent, concise, founder-style messages.
• Experience managing multiple communication channels (email, Slack, LinkedIn, etc.).
• Skilled in building and running outbound campaigns through platforms like Gem, LinkedIn Recruiter, or Noon.
• Proficient with Google Workspace (Gmail, Sheets, Docs, Meet).
• Highly organized, able to manage multiple workflows and priorities simultaneously.
• Demonstrated ability to keep recruiting operations from slipping through the cracks.
• Comfortable working flexible hours — willingness to occasionally adjust working hours to maintain communication flow (weekends included).
• Ability to quickly absorb the founder’s work style and operate as an extension of their communication.

Nice-to-Haves (Preferred):

• Experience managing relationships with outsourced recruiting agencies.
• Comfort using candidate calling tools (e.g., Orym, OpenPhone).
• Familiarity with basic spreadsheet formulas (e.g., counters, filters).
• Prior experience working in high-growth startup or SaaS environments.
• Excellent verbal communication and interview follow-up experience.

Tools Proficiency

Required:

• Recruiting Tools: LinkedIn Recruiter, Gem, Noon, or equivalent
• Communication Tools: Gmail, Slack, LinkedIn Messaging, Google Meet
• Productivity Tools: Google Sheets, Docs, Drive
• Scheduling Tools: Google Calendar, Calendly

Preferred:

• Candidate Communication Tools: Orym, OpenPhone
• Tracking & Analytics: Notion, Airtable, or similar platforms

Benefits

Compensation Package

• Competitive Pay: Premium hourly rate above market average for exceptional performance
• Remote Work: 100% remote — work from anywhere
• Performance Incentives: Bonuses for recruiting throughput and engagement quality
• Health Coverage (PH-based talents): HMO coverage after 3 months for full-time employees
• Global Exposure: Collaborate directly with US startup founders
• Direct Mentorship: Guidance from high-impact leaders in tech and recruiting
• Learning & Growth: Continuous development and advancement opportunities
• Healthy Balance: Flexibility that supports productivity and well-being

Our Recruitment Process

1. Application Submission
2. Screening
3. Initial Interview
4. Skills Assessment
5. Final Interview
6. Job Offer
7. Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you.

Apply now to take the next step in your journey with Pearl Talent.