Receptionist Admin Assistant - 16674

Role:  Receptionist / Admin Assistant

Working Hours: 9AM - 6PM EST (Mon - Fri) 

Salary Range: $1200 - $1600 USD ($) per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor  Type of job: Remote

Key Responsibilities:

• Reception & Communication
  • Serve as the first point of contact for incoming calls, emails, and virtual inquiries.
  • Provide friendly, professional, and timely customer service to clients, team members, and partners.
  • Manage and route messages and schedule calls.
• Administrative Support
  • Maintain calendars, schedule meetings, and assist with appointment coordination across the organization.
  • Prepare, edit, and manage documents using Microsoft Office tools.
  • Maintain digital records, office procedures, and key administrative systems.
• Operational Coordination
  • Coordinate with vendors and service providers as needed for remote operational needs.
  • Assist with company projects and special initiatives.
  • Perform light research, compile information, and generate reports as requested.
  • Handle sensitive information with confidentiality and professionalism at all times.

Qualifications:

• High School diploma required; Bachelor’s degree preferred.
• Minimum 3 years of administrative, receptionist, or office support experience.
• Advanced proficiency in Microsoft Word, Excel, Outlook and Teams.
• Strong computer literacy and internet research skills.
• Exceptional verbal and written communication abilities in English.
• Highly organized with strong time management skills and the ability to prioritize tasks effectively.
• Experience working remotely and managing responsibilities independently.

Skills:

• Proven success in remote administrative or receptionist roles.
• Strong understanding of digital office management systems and procedures.
• Excellent attention to detail, planning, and multitasking skills.
• Tech-savvy with proficiency across Microsoft environments.
• High level of professionalism, discretion, and confidentiality.
• Ability to collaborate effectively with a virtual team.
• Experience working with East Coast Companies and understanding of the East Coast culture preferred