QuickBooks Executive Assistant

Roles and Responsibilities:

The assistant will report directly to the owner of the company and support both accounting tasks and strategic/admin initiatives. Responsibilities include:

Job Highlights

• Hourly Rate: USD 6.59, the equivalent in your local currency
• Paid Hours per Week: 40
• Schedule: Monday to Friday, 9:00 AM – 5:00 PM Eastern Time (Canada/US EST)
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Accounting Support (QuickBooks Online):

• Entering and categorizing bills and expenses
• Creating and sending invoices to customers
• Tracking and following up on overdue accounts receivable
• Cross-checking bills/invoices against internal records
• Reconciling bank transactions and accounts
• Generating monthly financial reports for review

Executive & Admin Assistance:

• Conducting research for strategic projects (e.g., new property sourcing, government grant programs, benefit plans, etc.)
• Preparing documents and summaries for executive decisions
• Drafting SOPs and internal documentation based on guidance or recorded instructions
• Creating, maintaining, and cleaning up Google Sheets and internal records
• Managing email follow-ups and light scheduling when required

Requirements:

• Fluent in English (spoken and written) — professional, clear communicator
• MUST HAVE A WINDOWS OS DEVICE WITH AT LEAST 80GB OF FREE DISK SPACE
• Experience with QuickBooks Online or similar accounting software and / or Background in bookkeeping or accounting
• Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Gmail)
• Comfortable working with Canadian accounting practices (or willing to learn quickly)
• Self-motivated, detail-oriented, and reliable with strong organizational skills
• Ability to follow SOPs and ask thoughtful questions when needed
• Experience working with international companies in a remote work atmosphere

Skills:

• Strong attention to detail
• Tech-savvy and comfortable using AI tools
• Proficient with spreadsheets (Excel and Google Sheets)
• Excellent English communication skills, both written and spoken
• Highly organized

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring

Reminder:

Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

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