QuickBooks Accounting AP-AR Assistant

Overview

This role plays a critical part in back-office operations and accounting workflows, bridging financial processing and customer service. The position ensures accuracy, timeliness, and professionalism in every transaction and client interaction while supporting efficient accounting operations.

Job Highlights

Schedule: Mon-Friday 9 am-1 pm PST

Work Arrangement: Work from home

Contract: Independent Contractor

Independent Contractor Perks

Permanent work from home

Immediate hiring

Steady freelance job

Responsibilities

Accounts Receivable

• Generate and distribute customer invoices promptly based on arrival or delivery schedules.
• Track and reconcile incoming payments against customer accounts.
• Conduct credit checks, resolve billing issues, and maintain accounts receivable balances within approved credit limits.
• Manage and execute collection activities to support healthy cash flow.
• Reconcile customer accounts and ensure accurate balances.

Accounts Payable

• Process vendor invoices and match them with corresponding purchase orders or verification documentation.
• Coordinate payment schedules and maintain effective communication with vendors.
• Oversee the preparation of bank and credit card statements, including the submission of expense reports and receipts.
• Assist in monitoring and managing overall cash flow.
• Reconcile vendor accounts and ensure accurate balances for both supplier and operational vendors.

Customer Support

• Process customer orders and respond to inquiries in a professional and timely manner.
• Collect and document customer feedback to support continuous service improvement.

Administrative Support

• Prepare operational and financial reports on a weekly, monthly, and quarterly basis.
• Complete internal documentation and administrative tasks efficiently.
• Assist in the development and enforcement of internal controls and workflow procedures.
• Analyze complex workflows and streamline processes to improve operational efficiency.

Requirements

• Minimum of 5 years of professional experience using QuickBooks.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• MUST SUBMIT A SHORT VIDEO ANSWERING THE CLIENTS QUESTIONS (questions are provided in the pre-screening assessment portion)
• Strong written and verbal communication skills.
• Prior experience in a distribution or import/export environment is preferred.
• Proven ability to multitask and manage competing priorities effectively.
• Strong mathematical and analytical skills.
• Ability to thrive in a fast-paced, collaborative team environment.

Side note:

Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional pay rate is based on hourly rates and the rate depends on your performance in the application process.

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the provided link to complete the initial requirements, which include pre-screening assessment questions, a technical check of your computer, and a voice recording. APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.

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