Project Management Assistant - ClickUp

Overview

We are hiring a highly organized, tech-savvy Virtual Assistant / Project Management Assistant to support a fast-paced agency environment. This role is the operational backbone that keeps projects on track, teams aligned, and client experiences exceptional. The ideal candidate is detail-oriented, process-driven, and confident using tools like ClickUp, Slack, and Google Drive to manage tasks, communication, and documentation efficiently.

Job Highlights

Monthly Rate: USD 1020

Number of Paid Hours Per Week: 37.5 hours

Schedule: Monday to Friday, 9:00 AM – 5:00 PM (with a 30-minute unpaid break)

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note:

Since this is a permanent work-from-home position and the arrangement is that of an Independent Contractor, the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Client Support & Task Management

• Attend client Zoom calls or review recordings the same day
• Take accurate notes and assign clear, actionable ClickUp tasks with deadlines
• Collaborate with the Project Manager to ensure all tasks are tracked and completed
• Monitor Slack threads for updates, approvals, and client communications
• Provide light customer support via email or Slack as needed

Project Management Assistant Tasks

• Schedule client and internal team calls with time zone coordination
• Set up onboarding folders and organize deliverables in Google Drive
• Create and maintain client-facing documents, SOPs, agendas, and trackers
• Assist in building and updating ClickUp dashboards and templates
• Maintain accurate internal documentation and records

Virtual Assistant Support

• Monitor the CEO’s internal inbox daily to remove spam and flag priority emails
• Send monthly and a la carte client invoices, track payments, and follow up as needed
• Submit internal task request forms for team action items
• Convert Slack requests into ClickUp tasks
• Perform general administrative tasks (file formatting, folder cleanup, reminders, etc.)

CEO & Marketing Director Support

• Manage calendars and prepare agendas or materials for key meetings
• Track follow-ups and action items from strategy and client calls
• Conduct research on platforms, tools, or competitors as needed
• Provide light support for special projects (launches, hiring, SOP rollouts)

Requirements

• 2+ years of experience as a Virtual Assistant or Project Management Assistant
• Strong fluency in ClickUp (tasks, dependencies, statuses, dashboards)
• Solid experience using Slack and Google Drive
• Confident note-taker with strong task assignment skills
• Clear and professional communicator via Slack, Zoom, and email
• Highly organized, reliable, and consistent with follow-through
• Tech-savvy and quick to learn new systems
• Exceptional attention to detail
• Strong written and spoken English communication skills
• Warm, professional attitude with clients and internal team
• Ability to manage a high volume of client deliverables (15–20 clients simultaneously)

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Steady freelance job
• HMO

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which include pre-screening assessment questions, a technical check of your computer, and a voice recording. APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.