Project Coordinator - Construction Industry

Role Overview

This role is crucial for enabling the companys ambitious growth targets, directly supporting the partners by offloading key administrative, pre-construction, and project coordination tasks. It plays a vital part in improving operational efficiency, enhancing client satisfaction, and facilitating strategic expansion into new market segments, ultimately contributing to the businesss long-term sustainability and scalability.

Job Highlights

• Paid Hours per Week: 40
• Schedule: Monday - Friday, 9am to 6pm with 1 hour unpaid break | New Zealand Time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Independent Contractor Perks

• Health insurance in eligible locations
• Permanent work from home
• Immediate hiring

Key Responsibilities

• Provide comprehensive support for estimating processes, including material takeoffs and cost compilation.
• Manage the creation and distribution of purchase orders to suppliers and track invoices.
• Oversee client selections, ensuring all choices are documented and integrated into project plans.
• Assist in the preparation of detailed pre-construction packages ready for project managers.
• Maintain and update client selections and project schedules within the business management system.
• Facilitate communication with clients regarding project updates and selection deadlines.
• Implement and manage systems to track and follow up on leads, preventing them from slipping through.
• Conduct research and provide administrative support for expanding into commercial public works and government projects.
• Research and evaluate alternative software solutions to replace the current slow and expensive business management system.
• Document all existing administrative workflows and pre-construction processes to create Standard Operating Procedures (SOPs).
• Develop and maintain a centralized, searchable knowledge base for key operational details and best practices.

Requirements

• Proven experience in administrative support, ideally within the construction or trades industry.
• Strong organizational skills with an exceptional eye for detail and accuracy.
• Proficiency in using business management software; openness to researching and adopting new technologies.
• Ability to perform initial material takeoffs and assist with cost compilation.
• Excellent written and verbal communication skills for effective client and team interaction.
• Proactive problem-solver with a strong commitment to efficiency and process improvement.
• Self-motivated and capable of working independently in a remote environment.
• Growth-oriented mindset with a genuine interest in contributing to business scaling and development.

Additional Expectations

• A strong commitment to solving problems and continuously improving processes.
• Eagerness to research, evaluate, and potentially implement new software and tools.
• Ability to work effectively in a remote setting and take initiative without constant supervision.
• A growth mindset, continuously seeking opportunities for personal and business development.
• Comfortable with documenting processes and building robust internal systems for knowledge transfer.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

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