Payroll And Accounts Receivable Specialist

Position: Payroll & Accounts Receivable Specialist

Location: Remote

Job Type: Part Time, Independent Contractor

Work Schedule: 10 hours per week, within EST hours.

Who we are:

E2C International is a US-based company committed to providing a variety of cost-efficient, professionally trained, motivated remote workers for individuals and their organizations so they can focus on growing their businesses. We pride ourselves in assisting companies in reducing costs and increasing efficiency, leading to massive growth. Our strength comes from our global community and our power is driven by leveraging that to connect our clients with top talent worldwide.

Job Purpose and Role:

We are seeking a detail-oriented Payroll & Accounts Receivable Specialist to act as a bridge between our internal operations and the accounting team. You will be the "Rosetta Stone" of our finances—fluent in accounting language and capable of ensuring that our internal payroll processes align perfectly with our financial reporting.

This role is critical for maintaining cash flow through diligent collections and ensuring our staff are paid accurately and on time.

Key Responsibilities

1. Payroll Administration

• Cycle Management: Process weekly payroll for all internal staff and external contractors.
• Accuracy & Disputes: Reconcile payroll against revenue profit sheets and serve as the main point of contact for any payroll inquiries or disputes.
• Onboarding Support: Ensure new hires are correctly integrated into the payroll system (Rippling) from day one.

2. Accounts Receivable & Collections

• Invoicing: Oversee the "Invoices Out / Invoices In" workflow to ensure no billing periods are missed.
• Proactive Collections: Track paid vs. unpaid invoices; flag and follow up on any accounts that are 1–2 weeks overdue.
• Revenue Tracking: Ensure all money owed to the company is accounted for and successfully collected.

3. Auditing & Process Improvement

• Financial Audits: Conduct regular audits comparing outgoing payments to incoming revenue to ensure profitability and catch discrepancies.
• Documentation: Build out robust, step-by-step SOPs (Standard Operating Procedures), including clear file-naming conventions and organized storage in our project management tools.
• System Liaison: Communicate directly with the accounting team to resolve misunderstandings and streamline reporting.

Required Skills & Technical Proficiency

• Accounting Expertise: Strong understanding of the accounting language and the ability to interpret financial data for leadership.
• Software Experience: * QuickBooks: Primary tool for financial management.
• Rippling: Required for payroll processing and instructions.
• Systems Knowledge: Familiarity with HubSpot, GoHighLevel, and ClickUp (specifically their accounting/tracking integrations) is highly preferred.
• Attention to Detail: A commitment to granular reporting and "deep-dive" auditing.
• Communication: Ability to follow up on collections in a professional, persistent manner.

What Were Looking For:

• Detail-oriented and process-driven
• Strong communicator who thrives in a remote environment
• Highly organized with the ability to manage multiple tasks
• Comfortable working with data and operational workflows