Part-Time Production Coordinator - 18069

LOOKING FOR TOP STELLAR CANDIDATES FROM LATIN AMERICA, THE PHILIPPINES, AND SOUTH AFRICA

Position: Part-Time Production Coordinator

Working Hours: Monday to Friday, 20 hours per week (PST/MST overlap). Specific hours may follow standard 9:00 AM-5:00 PM. This role may transition to full-time based on business needs and performance.

Salary Range: $500 - $1000 USD/month (Final offer depends on client approval and overall assessment of candidate skills and experience)

About The Job

We’re looking for a highly organized and proactive Production Coordinator to support our Production and Content team. This role is ideal for someone who enjoys working behind the scenes, keeping projects on track, and supporting creative teams across multiple productions.

You’ll work closely with the Directors of Production and the Chief Content Officer to help coordinate schedules, manage communications, maintain project databases, and support publishing workflows. Your work will help ensure productions run smoothly and assets are delivered accurately and on time.

Duties And Responsibilities

Production Coordination & Team Support

• Provide administrative and coordination support to the Directors of Production
• Attend client meetings as needed to take notes and send follow-up communications
• Manage the production inbox and respond or route requests appropriately
• Support general production team needs across multiple projects
• Provide coverage when Production Managers are out of office
  
  

• Ensure episodes are published according to schedule for assigned shows
• Assist in quality assurance to ensure audio/video assets and metadata meet platform standards
• Support special projects and research initiatives as needed
• Submit staffing requests for high-priority shows
  
  

• Upload and organize media files within client databases
• Maintain organized Google Drive and Dropbox folder structures
• Ensure Airtable records are up to date with project information and milestones
• Track show accolades and production details
  
  

• Create project folders across Google Drive, Airtable, and Dropbox
• Set up project records and templates for kickoff decks and production schedules
• Support website updates for new projects
• Complete project wrap tasks at project completion
  
  

• Coordinate guest scheduling for high-priority shows
• Schedule client meetings and recurring project syncs
• Research and book recording studios as needed
• Order host and guest kits for productions
• Prepare and distribute guest release waivers via DocuSign
  
  

• 1+ year of experience in a production, coordination, or administrative support role (media, entertainment, or creative environments preferred)
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Experience managing schedules, calendars, and production communications
• Proficiency with Google Workspace (Docs, Sheets, Slides, Drive)
• Experience using at least one project management or database tool (e.g., Airtable, Monday.com, Asana, or similar)
• Experience organizing files and maintaining shared folder structures in cloud-based storage (Google Drive, Dropbox, or similar)
• Clear written and verbal communication skills, including drafting professional emails
• High attention to detail and ability to follow established workflows and templates
• Ability to work independently, stay proactive, and support a fast-paced production team
  
  

• Highly organized, detail-oriented, and responsive
• Strong communicator with a collaborative mindset
• Systems-oriented and comfortable working with structured workflows
• Proactive and self-motivated
• Creative problem solver