Operations Assistant

🌟 Were Hiring: Operations Assistant (Executive & HR Support)

Salary: $1,200 - $1,300 per month (Depending on experience)

About the Role:

We are seeking a proactive, detail-oriented, and highly organized Operations Assistant to support our Director and manage HR and operational functions. This remote role requires strong multitasking skills, independence, and a commitment to keeping the business running smoothly.

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Australian Eastern Standard Time, with a 1-hour break

Key Responsibilities:

Executive Support:

• Manage the Director’s emails, calls, and calendar to prioritize tasks efficiently
• Prepare internal documents, presentations, and reports
• Assist with personal and business-related tasks, including travel coordination
• Schedule meetings, reviews, and training sessions

HR & People Operations:

• Run recruitment campaigns from posting to shortlisting candidates
• Manage onboarding and offboarding processes, including documentation and system setup
• Maintain records for leaves, performance reviews, and KPIs
• Coordinate training schedules, team events, and employee engagement initiatives
• Ensure compliance with HR procedures and documentation standards

Operational & Administrative Support:

• Support day-to-day operations and project coordination with the leadership team
• Implement follow-through on Director’s initiatives and team-wide directives
• Track and report team performance metrics and internal workflows

Qualifications:

• Proven experience as an Executive Assistant, HR Coordinator, or similar role
• Strong organizational and multitasking skills; ability to work independently
• Experience with HR tools or platforms (e.g., onboarding systems, KPI trackers)
• Excellent communication and interpersonal skills
• High attention to detail, integrity, and professionalism in handling confidential information
• Familiarity with tools like Zoho, Xero, or similar is a plus
• Comfortable working remotely in a fast-paced environment

Why Join Us?

• Be a key part of a dynamic, supportive team
• Gain exposure to both HR and operational leadership functions
• Opportunity to grow in a remote, flexible environment

Apply Now and help us keep our operations efficient while supporting a thriving team!