Operations Assistant - Legal Support

Job Overview

Our client is seeking an experienced remote professional who excels at learning new software systems and managing multiple moving parts. A legal background is not required for this role, as the legal components are largely template-based and training will be provided. What cannot be taught, however, is learnability — the ability to quickly grasp evolving software, navigate unique internal systems, and think critically through workflow challenges.

This role is ideal for someone who thrives in organized, systems-driven environments and enjoys solving operational puzzles.

Schedule: Monday to Friday, 9:00 AM – 6:00 PM CST (1-hour unpaid break) (40 Hours per week)

Independent Contractor Perks:

• Health insurance (available in eligible locations)
• Permanent work-from-home setup
• Immediate hiring

Responsibilities

Workflow Architecture:

• Manage complex, non-linear projects
• Solve workflow challenges rather than simply following repetitive templates

AI-Assisted Research:

• Conduct legal research using Gemini and NotebookLM
• Locate, analyze, and organize specific information efficiently

Direct Client Contact:

• Serve as a primary point of contact for clients
• Communicate clearly, professionally, and proactively

Technical Execution:

• Perform precise digital tasks such as redlining and document revisions
• Ensure accuracy across multiple systems

Software Management:

• Work daily across the company’s tech stack
• Maintain and troubleshoot tools as they evolve and update

Tech Stack

Operations: ClickUp, HubSpot, Zapier, PandaDoc

Research & AI: Gemini, NotebookLM

Communication: Slack, Gmail, Zoom, Kumospace

Organization: Google Drive, Google Calendar

Culture & Accountability

Operate within a disciplined, high-communication, and supportive team environment using the EOS (Entrepreneurial Operating System) model. This is a systems-first organization that values clarity, accountability, and proactive communication. To succeed here, you should genuinely enjoy organization and take pride in maintaining structure.

EOS Framework:

• Participate in regular team meetings
• Identify issues and stay aligned on goals
• Engage actively and contribute ideas

Daily Pulses:

• Submit brief daily summaries highlighting wins, roadblocks, and bandwidth

Timeblocking:

• Maintain active timeblocking in Google Calendar for transparency and productivity

Systems-First Approach:

• The first two weeks are fully dedicated to mastering the tech stack and workflows
• No substantive work begins until systems proficiency is achieved

Requirements

• Legal background not required (training provided for template-based legal tasks)
• Minimum 2 years of proven experience using ClickUp or similar CRM/project management systems
• At least 2 years managing and organizing high email volumes in a professional setting
• Hands-on experience using Google Gemini or other AI tools for drafting, research, or workflow automation
• Strong understanding of legal terminology, documentation, and research practices
• Exceptional written and verbal communication skills
• High adaptability and comfort learning new software systems

Side Note:

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection and are responsible for their own taxes and benefits. Professional hourly fees are established based on performance during the application process.

Reminder:

Please follow the provided link to BruntWork’s Career Site to complete your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.

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