Operations And Admin Coordinator

Job Overview

This is a foundational role critical to the companys ability to scale. You will be the operational hub of the business, responsible for creating and managing the administrative systems that will enable growth.

Your success will directly result in freeing up the owners time, increasing the volume of quotes, improving cash flow, and building a scalable, efficient operational framework

.
You will have a high degree of autonomy and the opportunity to make a significant, lasting impact on the busines

s.
Work Schedule: 40hrs per week, 8am - 5pm with 1 hour unpaid break | Australian Eastern T

ime
Key Responsibili

• tiesManage the end-to-end administrative lifecycle of projects, from pre-job compliance paperwork in SiteDocs to final handover documentat
• ion.Act as the central point of communication, managing all incoming calls, emails, and texts, and providing timely updates to clients and suppli
• ers.Coordinate the daily and weekly team schedules in Tradify, ensuring tradesmen have clear instructions and reducing reliance on the ow
• ner.Support the quoting process by preparing draft quotes in Tradify/Groundplan, gathering all necessary documents, and systematically following up on submissi
• ons.Handle financial administration, including processing timesheets, creating and sending invoices via Tradify to Xero, and organizing supplier bills for the bookkee
• per.Develop and document Standard Operating Procedures (SOPs) for all administrative tasks, creating a business playbook to support future gro
• wth.Proactively manage and optimize the use of our core software (Tradify, Xero), implementing checklists, templates, and automations to improve efficie

ncy.Requirem

• entsProven experience in an administrative, project coordination, or operations role, preferably within the construction, trades, or a related indus
• try.High proficiency with job management software (experience with Tradify is a significant advantage) and accounting software (Xero preferr
• ed).A proactive, problem-solving mindset with the ability to work independently and take ownership of your responsibilit
• ies.Experience in creating and implementing systems and standard operating procedures (SO
• Ps).Tech-savvy and comfortable learning new software and digital tools to improve business proces

ses.
Independent Contractor

• PerksHealth insurance in eligible loca
• tionsPermanent work from
• homeImmediate h

irin

• g
  NotePlease click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority r

eview.
R

• eminderPlease follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority