Office Administrator

Job title: Office Administrator

Type of employment: Full-Time

Shift Schedule: 7AM-3PM EST

The Office Admin keeps everything up-to-date and accurate, and provides administrative support across various areas of the business. Multitasking, flexibility, and strong communication skills are important for this role

.
About the Employe

r:Our client is a trusted mechanical contractor specializing in commercial, institutional, and industrial projects. They pride themselves on precision, performance, and building lasting partnerships through quality mechanical solution

s.
Company core valu

• es:Promote a collaborative and positive team cult
• ureEncourage fun, flexibility, and open communicat
• ionEmbrace multitasking with energy and enthusi
• asmEncourage continuous learning and gro

wth
Objective of this r

• ole:The office admin will support the team by managing communications, maintaining organization, and ensuring timely execution of administrative tasks in alignment with company policies and procedu

res.
Responsibili

• ties:Respond promptly and professionally to communications, ensuring timely follow-ups on t
• asks.Collaborate with team members to support shared goals and maintain work
• flow.Manage multiple responsibilities with attention to detail, prioritization, and adherence to proced
• ures.Maintain existing procedures and files, ensuring they are up to
• date.Perform accurate data entry and validation of timesheets and rec
• ords.Track and notify team members of expiring safety certific
• ates.Track and coordinate ongoing vehicle fleet management and mainten
• ance.Coordinate vacation calendars in relation to vehicle mainten
• ance.Proactively identify and flag issues or discrepan

cies.
Required skills and qualifica

• tions:Strong organizational, time management, and multi-tasking s
• kills.Detail-oriented, proactive, and accurate in maintaining up-to-date re
• cords.Proficient in Google Workspace, Excel, and
• Word.Excellent written and verbal communication s
• kills.Flexible, punctual, and able to meet deadlines while following structured proc

esses.
Preferred skills and qualifi

• cationsProven ability to work as a team player in a fast-paced envir
• onment.Prior experience in an administrative or suppor
• t role.Interest in further developing skills in social media management and newsletter mar
• keting.Working knowledge of Adobe p