Medical Executive Assistant

ob Type: Full-Time Contractor

Workplace: Remote

Schedule: Monday–Friday, U.S. business hours 8:00 am to 5:00 pm (PST)

Compensation: $1,000 USD (DOE)

About HireHawk

At HireHawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.

About the Job

We are seeking a highly organized and detail-oriented Executive Assistant with medical administrative experience to support physicians. This role requires strong credentialing knowledge, experience working with medical documentation, and the ability to manage multiple ongoing processes with accuracy and professionalism.

Core Responsibilities

• Manage end-to-end physician credentialing with hospitals and insurance companies
• Collect, organize, and submit credentialing applications and supporting documentation
• Track application status and follow up as needed
• Manage calendars for multiple physicians
• Provide general administrative support and handle ad hoc tasks
• Perform accurate data entry and maintain organized records
• Maintain and organize shared files (OneDrive or similar platforms)
• Retrieve and forward medical records, including procedure notes, consult notes, visit notes, and imaging (X-rays)
• Submit documentation to hospitals, insurance companies, and other medical offices
• Work within EMR systems to access and document patient information as needed
• Ensure proper handling of confidential medical information (HIPAA awareness preferred)

Requirements

• Previous experience in a medical or healthcare administrative role
• Experience handling physician credentialing (hospitals and insurance companies required)
• Familiarity with medical terminology and healthcare documentation
• Experience working with Electronic Medical Records (EMR) systems
• Strong document management and file organization skills
• Experience retrieving and forwarding medical records
• Ability to manage multiple calendars effectively
• Strong attention to detail (critical requirement)
• Excellent organizational and multitasking abilities
• Strong written and verbal English communication skills
• Reliable internet connection and ability to work remotely

Preferred Qualifications

• Credentialing experience with multiple hospital systems and insurance providers
• Experience supporting busy physicians or medical executives