Marketing Operations And Content Coordinator

LOOKING FOR TOP STELLAR CANDIDATES!

Position: Marketing Operations Admin

Pay Range: $1500 - $2000/mo

Work Hours: TBD (but will follow US timezone)

Work Location: REMOTE

Role Overview

You’ll help run and organize marketing activities for authors and the company—especially across:

• Social media
• Podcasts
• Newsletters
• Website updates
  
  

It’s a mix of execution + coordination, meaning you’re not just creating content—you’re making sure everything runs smoothly, on time, and across multiple systems.

Key Responsibilities

Author Marketing

• Support promotions tied to book milestones (launches, cover reveals, etc.)
• Create and schedule posts about authors and their books
• Handle marketing requests from internal teams
• Keep author data updated in Airtable
  
  

Social Media

• Write and schedule posts (LinkedIn, X, Instagram, etc.)
• Manage the content calendar
• Repurpose content (videos, past posts)
• Track performance and engagement
• Create simple visuals using Canva
  
  

Podcast Support (Author Hour)

• Help schedule podcast interviews
• Prepare materials for hosts
• Upload episodes (YouTube, Libsyn)
• Manage transcripts and files
• Create short video clips for social media
  
  

Newsletters

• Build and send monthly newsletters
• Coordinate content, edits, and approvals
• Schedule distribution
  
  

Website & Operations

• Upload new books and blog content
• Handle website updates
• Maintain marketing systems (Airtable, Notion, etc.)
• Track and report weekly performance
  
  

Tools You’ll Use

• HubSpot (social scheduling)
• Airtable (data tracking)
• Notion (processes & planning)
• Slack (team communication)
• Canva (design)
• Opus Clip (video editing)
• Libsyn, YouTube (podcast distribution)
• AI tools like Claude
  
  

Qualifications

• 2-4 years of experience in marketing, content coordination, or marketing operations roles
• Strong organizational and workflow management skills
• Excellent written communication skills, especially for social media content
• Experience using CRM or marketing tools (e.g., HubSpot or similar platforms)
• Proficiency working across multiple tools (e.g., Airtable, Notion, Slack, Google Drive)
• Experience managing multiple projects and deadlines simultaneously
• Strong attention to detail and ability to follow structured processes
• Comfortable working in a fast-paced, task-driven environment
• Proactive and responsive, with the ability to handle ad hoc requests
• Experience using AI tools (e.g., Claude or similar) to improve productivity and workflows
  
  

Nice to have

• Basic design skills (e.g., Canva)
• Experience with content repurposing (e.g., turning video into social clips)
• Interest in publishing, books, or author marketing

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