HR Specialist Timecard Processing

Job Overview

We are seeking a detail-oriented, empathetic, and organized HR Specialist to own our timecard tracking and employee relations processes. In this role, you will be the go-to person for all timekeeping inquiries, ensuring that our team is paid accurately and on time while maintaining strict compliance with company policies. You will also serve as a trusted point of contact for employee check-ins, concerns, and general HR support, balancing administrative precision with strong interpersonal skills.

schedule: Monday to Friday from 10:00 AM to 7:00 PM Pacific Times, Los Angeles, CA time. (With one hour unpaid for break)

Key Responsibilities

1. Timecard & Attendance Management

• Timecard Administration: Review, update, and process employee timecards, ensuring accuracy in recorded hours, overtime, and time-off requests.
• Inquiry Resolution: Act as the primary point of contact for all timecard-related questions, discrepancies, and corrections.
• Payroll Liaison: Collaborate closely with the finance/payroll team to ensure all hours are approved and ready for seamless payroll processing.

2. Employee Relations & Support

• Active Support: Handle day-to-day employee inquiries regarding company policies, benefits, and general workplace concerns.
• Regular Check-Ins: Conduct routine pulse checks and check-ins with team members to gauge morale, gather feedback, and foster a positive work culture.
• Conflict Resolution: De-escalate and resolve employee issues or interpersonal conflicts professionally and constructively.

3. HR Recordkeeping & Policy Compliance

• Data Integrity: Maintain accurate, up-to-date, and secure digital HR records (contracts, performance logs, and compliance documents).
• Policy Enforcement: Guide employees on company guidelines and ensure team-wide compliance with internal policies and labor standards.
• Confidentiality: Handle sensitive personnel data and personal information with the highest level of discretion and professional ethics.

4. General HR Support

• Ad-Hoc Projects: Support the wider HR team with onboarding tasks, policy updates, and other administrative initiatives as needed.

Key Skills & Qualifications

• Experience: Proven track record in Human Resources, specifically with timecard administration, payroll preparation, or employee support.
• Communication & Empathy: Outstanding verbal and written communication skills; ability to connect with employees at all levels with warmth and clarity.
• Conflict De-escalation: Strong conflict-resolution skills and a level-headed approach to handling sensitive workplace issues.
• Detail-Oriented: Exceptional organizational skills with a low tolerance for errors, especially when handling hours worked and payroll data.
• Integrity: Proven ability to manage highly confidential and sensitive personal data.

• • Tech-Savvy: Familiarity with modern HRIS (Human Resource Information Systems), time-tracking platforms (e.g., TSheets, Hubstaff, Clockify), and communication tools.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.