Healthcare Paralegal And Entity Compliance Coordinator

We are hiring a meticulous, process-driven Healthcare Paralegal & Entity Compliance Coordinator to instill structure, clarity, and deadline control into our corporate legal operations. Working under leadership and counsel direction, you will own the end-to-end lifecycle of our corporate agreements and state registration structures. This position requires someone who thrives on translating complex corporate documents into highly organized, searchable, and proactive tracking frameworks.

Key Responsibilities

-Contract Infrastructure: Draft, revise, and cross-reference agreements using standard corporate templates (including MSAs, BAAs, NDAs, statements of work, and vendor agreements).

-Lifecycle Tracking: Maintain a centralized, real-time contract lifecycle tracker capturing effective dates, termination notice windows, active owners, and digital locations.

-Expiration Control: Own the proactive renewal matrix to notify internal stakeholders, founders, and external law firms 30/60/90 days ahead of any contract expirations.

-Entity Compliance: Develop and maintain an exhaustive corporate tracker documenting state registration numbers, foreign qualification records, annual report deadlines, and active filing portals.

-Law Firm Liaison: Serve as the operational interface for external legal counsel, setting meeting agendas, documenting action items, and tracking external deliverable timelines.

-Library Auditing & Remediation: Audit legacy and current contract structures to identify missing documentation or unexecuted attachments, proactively coordinating remediation plans.

-Process Documentation: Build clear SOPs for legal intake, contract document naming conventions, and secure digital file storage to preserve strict confidentiality.

Required Qualifications

-Proven prior experience as a paralegal or legal operations specialist within a healthcare group, telehealth company, medical network, or healthcare law firm.

-Deep familiarity with healthcare-adjacent corporate documents, HIPAA confidentiality requirements, Business Associate Agreements (BAAs), and service arrangements.

-Demonstrated mastery of building and maintaining contract renewal trackers and compliance calendars within spreadsheet or project management software.

-High-level administrative discipline: the natural habit of checking signature execution, tracking auto-renewals, and documenting meeting next steps.

-Exceptional attention to detail, verbal/written communication, and discretion with highly sensitive corporate documents.

-Ability to operate independently under remote supervision while aligning with an agile, founder-led business pacing.

Contract Perks

-Permanent work-from-home setup with part-time autonomy.

-Immediate position launch and clean system setup ownership.

-Health insurance coverage paths for qualified locations.