Front Desk Receptionist 26O25

We are seeking a professional and personable Front Desk Receptionist to join our dynamic team. As the first point of contact for our company, the Front Desk Receptionist plays a crucial role in delivering a positive first impression for visitors and clients. The ideal candidate will be friendly, welcoming, and highly organized, ensuring smooth and efficient operations at the front desk. This role demands excellent communication skills and the ability to handle various administrative tasks with ease. The position requires you to assist in office management functions, schedule appointments, answer inquiries, and support the team with clerical duties. If you have a keen eye for detail and a passion for providing exemplary customer service, we would love to hear from you.

Responsibilities

• Greet and welcome visitors as soon as they arrive at the office.
• Direct visitors to the appropriate person and office promptly.
• Answer, screen, and forward incoming phone calls efficiently.
• Maintain office security by following safety procedures and controlling access.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries efficiently.
• Manage office supply inventory and place orders as necessary.
• Schedule meetings and maintain conference room calendars.
• Assist colleagues with administrative tasks and special projects.
• Accept and register deliveries and notify recipients immediately.
• Handle guests’ queries and complaints with a professional manner.
• Update calendars and schedule meetings, preparing relevant documents.

Requirements

• Proven work experience as a Front Desk Receptionist or similar role.
• Proficiency in Microsoft Office Suite and office management software.
• Professional attitude and appearance with customer service skills.
• Strong verbal and written communication skills are required.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills with a keen attention to detail.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• High school diploma; additional certification in Office Management is a plus.