Finance and Executive Assistant 08D25

The role of a Finance and Executive Assistant encompasses a unique combination of skills to provide vital support to both the finance department and top executives within an organization. This dynamic position demands exceptional organizational abilities, a keen attention to detail, and the capacity to manage various tasks simultaneously. As a Finance and Executive Assistant, you will be responsible for maintaining financial records and performing basic accounting functions, such as processing invoices and managing expense reports. Additionally, you will coordinate executive communications and handle appointments and schedules. Your role is crucial in ensuring smooth operational flow and acting as a bridge between finance and executive management. This position offers an exciting opportunity to gain in-depth exposure to corporate financial operations while honing your administrative acumen.

Responsibilities

• Manage and process invoices, ensuring accurate and timely payments.
• Prepare and maintain financial documents and records with attention to detail.
• Coordinate and schedule executive meetings, ensuring all materials are prepared.
• Assist in the preparation and review of financial reports and statements.
• Support budgeting and forecasting activities with updated financial data.
• Maintain accurate and up-to-date expense tracking and reporting systems.
• Provide administrative support, including email and calendar management.
• Handle confidential information with discretion and professionalism at all times.
• Liaise with internal and external stakeholders to facilitate communication flow.
• Organize travel arrangements, including booking flights and accommodations.
• Assist in project management tasks to ensure on-time completion and delivery.
• Ensure compliance with financial policies and procedures in all financial activities.

Requirements

• Bachelor's degree in Finance, Business Administration, or a related field required.
• A minimum of two years of experience in a finance or executive assistant role.
• Proficiency in Microsoft Excel and accounting software is highly desirable.
• Exceptional organizational and time management skills are essential for success.
• Strong communication abilities to interact effectively with all levels of management.
• High level of discretion in handling sensitive and confidential information.
• Ability to multitask and prioritize tasks in a fast-paced environment effectively.