Executive Virtual Assistant

Overview:

We are seeking a highly organized and proactive Executive Virtual Assistant to support client communications, administrative operations, and internal workflows. This role is critical to delivering an exceptional client experience, managing data and systems, and supporting the day-to-day needs of the business. The ideal candidate is detail-oriented, service-driven, confident, and comfortable working independently while collaborating with internal and external stakeholders.

Job Highlights

Schedule: 40 hours/week, Monday to Friday 8:30 am to 5:30 pm Malaysia Time (GMT +8) with 1-hour unpaid break

Work Arrangement: Work from home

Contract: Independent Contractor

Independent Contractor Perks

Health Insurance Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Responsibilities

Client Communications & Data Management

• Own recurring client communications and ensure accurate data tracking
• Build strong client relationships through clear, concise, and timely communication
• Provide solution-oriented service with a positive attitude
• Own the client experience outside the session room
• Manage internal and external client data in Google Drive and Asana
• Coordinate session logistics with clients
• Complete all session-related tasks in Asana by assigned deadlines
• Report any task delays or issues to the Integrator
• Own and manage the sales dashboard in Asana
• Support occasional business development research projects
• Learn and follow the EVA administrative process (training provided)

Administrative Support

• Manage calendars, inboxes, data entry, meeting prep, invoicing, and occasional personal tasks
• Resolve calendar conflicts and coordinate meeting logistics
• Prepare and organize documentation for meetings
• Sort and respond to emails across multiple inboxes (2-hour max response time)
• Manage internal and external communications via email and phone
• Adapt to shifting priorities and deadlines
• Attend Zoom meetings and take detailed notes when required
• Collaborate with key internal and external stakeholders
• Anticipate Wayne’s administrative needs proactively

Requirements

Education & Experience

• Bachelor’s degree or equivalent combination of education and experience
• Experience with EOS or supporting an EOS Implementer is a plus

Skills & Competencies

• Highly organized with strong attention to detail
• Strong business judgment and decision-making ability
• Service-oriented with a consistently positive attitude
• Able to work independently with minimal supervision
• Confident asking questions and improving processes
• Action-oriented and proactive
• Advanced English writing and communication skills
• Willingness to learn and follow the EVA administrative system

Side note:

Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional pay rate is based on hourly rates and the rate depends on your performance in the application process.

Reminder:

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the provided link to complete the initial requirements, which include pre-screening assessment questions, a technical check of your computer, and a voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.

45807097357