Executive Sales Assistant

Hiring: Full-time - Executive Sales Assistant - Remote - $10,800 - $14,400/yr

Key Responsibilities of the Executive Sales Assistant

• Client Communication & Follow-Ups
• Calendar & Scheduling Management
• Email Management
• Task Management & Execution
• Pipeline Management
• Outreach & Lead Nurturing
• Affiliate & Partner Coordination
• Client Onboarding
• Reporting & Sales Support
• Administrative & Project Support
• Executive & Personal Assistance

Key Qualifications of the Executive Sales Assistant

• AI Awareness & Proficiency – Solid understanding of modern AI tools and familiarity with prompt engineering
• Can-Do Attitude – Positive, self-starting mindset with a bias toward action and ownership
• Figure-It-Out Mentality – Comfortable navigating ambiguity, learning on the fly, and solving problems independently
• Core Values Alignment – Strong personal integrity and a clear fit with WeAssist’s values around communication, ownership, emotional regulation, and excellence

Why Are We Hiring an Executive Sales Assistant?

Our CEO, Reef Colman, is on a mission to reshape the future of remote work and create life-changing opportunities for talented professionals around the world. As WeAssist continues to scale, Reef needs an Executive Sales Assistant who can act as his strategic right hand—managing high-level client relationships, staying ahead of follow-ups, and making sure every conversation leads to impact. This role is about being the connector behind the scenes, ensuring nothing falls through the cracks while keeping the momentum strong.

If you thrive on connection, clarity, and keeping high-stakes operations running smoothly—this is your moment to shine!

Get To Know WeAssist!

Started by Reef Colman just six years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Company Culture and Core Values:

At WeAssist, we move fast, think big, and create lasting impact. We’re more than just a recruiting firm—we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world.

Our core values include:

• Integrity – Do the Right Thing, Always
• Expectation – Set the Target Early
• Reiteration – Say It Back, Get It Right
• Major Ownership – Being 1% Better Every Time
• Radical Transparency – Keep It Real
• Proactive Effort – Stay Ahead of the Game
• Communication – Listen First, Speak with Clarity
• We Talk About Projects, Not People – No Gossip Zone
• Be Curious – Ask, Learn, Level Up
• Emotional Regulation – Keep Cool Under Pressure
• A-Player Mentality – Results Over Excuses
• One More Mindset – Because It Matters to Someone

Join a team that values growth, action, and real impact—where what you do truly matters!

What’s in it for you?

Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Earn while you assist – Get commissions for every closed role you help bring in!
• Mic drop moment – Land Reef a podcast guest spot? That’s commission in your pocket!
• Client champion – Get rewarded when new clients officially start with WeAssist!
• Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!
• Great Starting Salary – Competitive compensation to reward your contributions.
• 13th Month Bonus – Because we appreciate your hard work and dedication.
• Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!
• Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.
• Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!
• Permanent Remote Set-Up – Your office is wherever you want it.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!

Specifics:

Time

• Full Time, 10 am-6 pm PST
• Be available during business hours to communicate responsively with your direct supervisor and teammates
• This is a remote position so you can have the freedom to work from anywhere

Miscellaneous

• Attire - business casual when in meetings
• Professional setup
• Clean background
• Good camera
• Good microphone
• Strong wifi

Tech Stack

Must-Have Skills (Baseline Requirement):

Familiarity with AI tools and knowing what to use for which use-case

• ChatGPT – for comms, decision-trees, and creative problem solving
• Claude – for logic-heavy tasks like coding or math
• Gemini – for media and video content use-cases
• Perplexity – for intelligent research and contextual understanding
• Prompt Engineering – ability to craft prompts for efficiency and relevance
• latform Savvy – knowing when to use a CRM vs. an automation tool vs. a communication platform

Highly Preferred (The Dream Candidate Has These!):

• AI Engineering or experience building sales/marketing workflows with AI
• Experience with API or Webhook integrations
• JSON coding experience or comfort working with low-code/no-code platforms
• Project management and process-building know-how
• Resource allocation and operations understanding
• CRM automations (especially GoHighLevel!)

Preferred Tools & Platforms:

• GoHighLevel (GHL) – huge plus if youre certified or trained
• N8N, Make.com, Zapier – for building workflows and automations
• Appify, Loveable, Cursor, Windsurf – low-code platforms for custom tools
• GitHub – for version control or team collaboration
• Slack – for internal comms
• ClickUp – for project/task management
• iPhone (for iMessage syncing) – highly preferred (We can provide one if needed!)
• HubSpot – CRM experience a bonus

Compensation

• $10,800 - $14,400/yr