Executive Sales Assistant

Hiring: Full-time Executive Sales Assistant - Remote - $12,000 - $18,000/yr

About the Client

• Distressed Property Experts – Solving complex real estate situations with empathy and speed, especially for homeowners facing time-sensitive or emotionally charged transitions
• Florida-Based Operations – Focused on North & Central Florida markets, with deep familiarity in local regulations, timelines, and seller needs
• Systematizing for Scale – Building repeatable, well-documented processes to keep deals moving smoothly as volume grows
• Values-First Business – People always come before profit, with every decision rooted in fairness, honesty, and long-term trust
• Purposeful & Faith Culture – Integrity, ownership, and impact matter here

About WeAssist

• Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
• Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
• Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
• Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
• An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

Key Responsibilities of the Executive Sales Assistant

CRM & Pipeline Management

Lead Nurturing & Follow-Up

Text & Email Outreach

Appointment Setting & Qualification

Reporting & Metrics

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

Why Are They Hiring an Executive Sales Assistant?

Our client is hiring an Executive Sales Assistant to take full ownership of lead follow-up and CRM execution—the “fortune is in the follow-up,” and this role protects it. With hundreds of leads in the system and limited time to manage daily outreach, the founder needs a reliable partner to keep the pipeline clean, active, and moving forward. Your mission is simple but powerful: make sure no lead is forgotten and no opportunity slips through the cracks. This role starts with execution and can grow into deeper operational responsibility over time.

If you’re detail-oriented, process-driven, and energized by turning follow-up into real momentum, this role was built for you.

Qualifications:

Must-Haves:

• Excellent English Communication – Clear, confident spoken and written English that U.S.-based sellers (especially in the Southern U.S.) can easily understand
• CRM-Driven Operator – Comfortable living inside a CRM and keeping data clean, accurate, and up to date every single day
• Faith-Respectful & Values-Aligned – Open and respectful toward a Christian, mission-driven business environment
• High Integrity & Accountability – Does what they say they’ll do and communicates early when something needs clarification or support

Nice-to-Haves:

• Experience in real estate, acquisitions support, or lead management
• Familiarity with GoHighLevel or similar CRMs

Responsibilities of the Executive Sales Assistant:

Your responsibilities include:

CRM & Pipeline Management

• Lead the migration and ongoing management of all leads from FreedomSoft into GoHighLevel
• Audit, clean, and organize an existing database of ~500 leads
• Create and maintain clear pipeline stages that reflect the true status of every lead
• Update lead statuses, tags, notes, and timelines daily to maintain real-time visibility
• Identify stalled or aging leads and take action to re-engage or remove them
• Maintain strict CRM hygiene so no lead, task, or follow-up is ever lost
• Ensure tagging and segmentation support targeted outreach and future campaigns

Lead Nurturing & Follow-Up

• Own the day-to-day follow-up process across all active and inactive leads
• Manage both automated and manual follow-up workflows inside the CRM
• Re-engage older or neglected leads that have fallen through the cracks
• Build and maintain long-term nurture sequences (3, 6, 9 months and beyond)
• Ensure no lead goes more than a defined time period without a touchpoint
• Log all conversations, responses, and next steps accurately in the CRM
• Monitor lead responsiveness and adjust follow-up intensity as needed

Text & Email Outreach

• Set up automated SMS and email campaigns
• Trigger outreach sequences through CRM status changes
• Handle ongoing text- and email-based conversations
• Ensure consistent, respectful follow-up without manual chasing

Appointment Setting & Qualification

• Pre-qualify leads using defined criteria (asking price, condition, estimated repairs, urgency)
• Ensure only qualified, ready leads are booked onto the founder’s calendar
• Schedule and manage phone appointments while respecting blocked time and availability rules
• Confirm appointments and reduce no-shows through timely follow-ups
• Follow up with no-shows to reschedule

Reporting & Metrics

• Pull data from the CRM for performance tracking
• Help build simple dashboards and reports
• Build historical data to support future strategy and decision-making
• Track metrics from outreach → appointments → offers → deals

Want to Know More About the Client?

Our client is a purpose-driven real estate investment company committed to helping homeowners navigate complex and emotionally charged transitions with clarity and care. Specializing in distressed residential properties, the business supports sellers facing foreclosure, probate, inherited homes, liens, and major life changes—offering fast, fair, and transparent solutions when they’re needed most. Beyond real estate, the company is deeply connected to redemption-centered initiatives that bring deeper meaning to every deal. This work goes beyond transactions; it’s about honoring people, restoring peace of mind, and creating lasting community impact.

Joining this team means working side by side with a values-led founder who believes excellence, follow-through, and faith-driven service should guide both business and life.

Culture and Core Values:

This is a lean, fast-moving operation where communication, ownership, and integrity matter more than titles. The team values consistency, honesty, and doing what you say you’ll do—while giving grace when challenges are communicated early and clearly.

Here’s what matters most to them:

• People Over Profit – Every decision starts with respect and care for the person on the other side
• Integrity Always – Follow through, or communicate clearly when you can’t
• Solve, Don’t Sell – Focus on solutions, not pressure
• Own the Outcome – Take responsibility from start to finish
• Honor in Action – Treat every lead and client with dignity

Together, the team works with purpose, clarity, and a shared commitment to doing meaningful work well.

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Fully Remote – Work from anywhere while staying connected to a U.S.-based team.
• Faith-Based Culture – Be part of a mission-driven company that aligns with Christian values.
• Growth Path Built In – Start with execution and grow into deeper operational or sales support responsibilities
• Direct Founder Access – Work closely with a values-driven leader who communicates clearly and respects your role
• Skill-Building Opportunity – Develop advanced CRM, follow-up, and sales-ops skills that translate across industries
• Purpose-Driven Work – Play a real role in helping homeowners through major life transitions
• Performance Recognition – Opportunities for raises, bonuses, and expanded responsibility based on results
• Long-Term Stability – This role is designed to grow with the business, not churn

Your next big opportunity starts here—ready to take the leap?

Perks:

• 13th Month Bonus
• Permanent work-from-home / remote set-up
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses

Specifics:

Time

• Full-time; 9am to 5pm EST Timezone
• This is a remote position so you can have the freedom to work from anywhere

Miscellaneous

• Attire - business casual when in meetings
• Professional setup
• Clean background
• Good camera
• Good microphone
• Strong wifi

Tech Stack.

• CRM Software:
• GoHighLevel (Highly Preferred - Huge Plus!)
• Freedom Soft
• Communication:
• Slack
• Microsoft Office (Outlook, Word, Excel)

Compensation

• Fixed Rate $12,000 - $18,000/yr