Executive Operations Coordinator

We’re seeking a professional with Executive Assistant and Operations Coordinator experience who has exceptional organizational skills and proficiency in Notion and HubSpot CRM. You will serve as the organizational backbone for our education-focused team. This remote position offers the perfect blend of administrative excellence and strategic support, where you’ll manage critical communications, coordinate complex schedules, and ensure seamless project execution.

Schedule

• Flexible between 9:00 am and 6:00 PM Mountain Standard Time (20 to 30 hours per week)

Responsibilities

• Expertly manage email communications and perform intelligent triage of incoming messages to ensure priority items receive immediate attention
• Handle comprehensive scheduling and maintain precise calendar control for executive leadership
• Coordinate task delegation and facilitate smooth project activities across multiple teams and initiatives
• Generate detailed reports on project status and task completion using Notion’s advanced project management features
• Maintain accurate and up-to-date records in the HubSpot CRM system to support customer relationship management
• Execute various administrative duties with precision and professionalism
• Serve as a communication hub, facilitating seamless information flow between team members and stakeholders

Requirements

• Minimum 2 years of proven experience in an executive assistant or similar high-level administrative roles
• Strong proficiency with Notion for project management, reporting, and organizational systems
• Demonstrated experience with HubSpot CRM or similar customer relationship management platforms
• Exceptional email management and professional communication skills
• Outstanding organizational abilities and time management expertise
• Experience with or knowledge of the US education system is preferred but not required
• Proven ability to work independently and excel in a remote work environment
• Strong attention to detail and ability to handle confidential information with discretion

Independent Contract Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.