Executive Operations Assistant

Hiring: Full-Time Executive Operations Assistant (Remote)

Salary: $9,600 – $14,400 per year

About the Client

Our client is a high-performing marketing and creative agency specializing in end-to-end campaigns, including paid advertising (Meta, YouTube, TikTok), brand strategy, content systems, and automation.

They work with premium clients across high-ticket sales, consulting, and e-commerce industries, delivering performance-driven results. The company operates with a systems-first mindset, leveraging tools such as GoHighLevel, Fathom, Hyros, and Zapier to optimize efficiency and scalability.

The culture is fast-paced, collaborative, and grounded. It’s a high-ownership environment where professionals are trusted to take initiative and deliver results independently.

About WeAssist

WeAssist connects global talent with thriving U.S.-based businesses. Founded by Reef Colman, the company is built on creating meaningful opportunities that support individuals and their families.

With a growing network of over 100 professionals, WeAssist prioritizes long-term growth, stability, and purpose-driven work. The organization also actively contributes to social impact initiatives, including education and community support programs.

Role Overview

The Executive Operations Assistant will serve as the operational backbone of the business. This role is critical in managing systems, coordinating execution, and ensuring nothing falls through the cracks.

You will work closely with the founders, taking ownership of day-to-day operations to eliminate bottlenecks and enable the leadership team to focus on strategy and growth.

Key Responsibilities

Project Management and Team Coordination

• Act as the central point of coordination between founders and team members
• Track projects, tasks, and deliverables to ensure deadlines are met
• Maintain an organized and up-to-date workspace in Notion
• Identify and resolve bottlenecks proactively

Email and Communication Management

• Manage multiple inboxes, prioritizing and responding as needed
• Ensure timely follow-ups after meetings
• Organize communication systems to prevent missed priorities
• Monitor Slack and highlight urgent matters

Founder Support

• Provide daily updates on priorities, deadlines, and key actions
• Help founders stay focused on high-impact work
• Anticipate needs and solve problems proactively
• Maintain structure and accountability across operations

Marketing Operations and Reporting

• Collect and analyze marketing data from various platforms
• Prepare concise reports for leadership
• Track key performance metrics such as ad spend, revenue, and ROAS
• Ensure campaigns and backend systems run smoothly

Calendar and Meeting Management

• Manage a high-volume calendar, including scheduling and prioritization
• Attend meetings, capture notes, and document action items
• Translate discussions into clear, trackable tasks

Systems, SOPs, and Organization

• Develop and document standard operating procedures
• Convert unstructured processes into organized workflows
• Continuously improve internal systems for efficiency

File and Content Management

• Organize and maintain digital files and media assets
• Ensure proper labeling, accessibility, and workflow alignment

Why This Role is Open?

The company is experiencing rapid growth, and operations are currently too dependent on the founders. This role is designed to create structure, improve execution, and support scalability by taking full ownership of operational workflows.

Qualifications

Required:

• Experience in marketing, particularly with U.S.-based clients or campaigns
• Strong technical aptitude and ability to learn new tools quickly
• Proactive mindset with strong ownership and problem-solving skills
• Excellent project management and organizational abilities
• Strong English communication skills
• Confidence to lead, provide input, and take initiative

Preferred:

• Experience in e-commerce, affiliate marketing, or partnerships
• Familiarity with Shopify, Meta Ads, and Google Analytics

Growth Opportunities

• Participate in higher-level strategic decision-making
• Engage in client-facing interactions
• Mentor and support future team members as the company scales

Company Culture

The team values transparency, accountability, and continuous growth. They operate with urgency and adaptability, encouraging open communication and ownership at all levels.

Benefits and Perks

• Permanent remote work setup
• 13th month bonus
• Health, dental, and mental health insurance
• Competitive starting salary
• Performance-based salary increases
• Bonuses and incentives
• Career growth opportunities

Work Details

• Schedule: Full-time, 8:00 AM – 5:00 PM EST
• Work Setup: Fully remote
• Requirements: Professional work environment, Reliable internet connection

Tech Stack

Required Tools: GoHighLevel, Zapier, Notion

Highly Preferred: Shopify, Wix, Hyros, Meta Ads, Google Analytics

Nice to Have: Slack, LastPass, Fathom, Loom, Skool

Additional Information

Applicants are encouraged to review the recruitment preparation guide:

https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit

This is an opportunity to take on a high-impact role within a growing company, working directly with founders and contributing to long-term success. If you are a proactive operator who thrives in a fast-paced environment, this role offers both challenge and growth.