Executive Operations Assistant Notion

Job Overview

Our client is seeking a highly organized, proactive, and strategic Executive Operations Assistant (Notion) to serve as a trusted thought partner to a dynamic executive leading multiple consulting engagements and strategic initiatives. This is not a traditional Executive Assistant role; our client is looking for someone who can think like a management consultant—someone who enjoys creating structure from ambiguity, building project plans, driving execution, and keeping multiple high-impact initiatives moving forward. The ideal candidate is analytical, highly organized, and capable of partnering with executives and clients to translate complex ideas into actionable project plans.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM Central Time, with 1 hour unpaid break (40 hours per week)

Responsibilities

• Executive Operations & Strategic Support: Serve as a strategic operations partner to the executive across multiple client engagements and business initiatives; help prioritize competing initiatives and create structure around changing priorities.
• Project Planning & Execution: Develop comprehensive project plans, workstreams, timelines, and deliverables for consulting engagements; monitor project progress and proactively follow up with stakeholders to ensure deadlines are met.
• Workflow Automation: Facilitate project coordination using Basecamp, Notion, or similar project management platforms; track risks, dependencies, action items, and decision logs while building repeatable workflows and templates.
• Client & Stakeholder Communication: Serve as a professional point of contact for clients and internal stakeholders; draft and manage executive correspondence, reports, and client communications.
• Meeting Governance: Attend high-level meetings, capture key decisions, summarize discussions, and meticulously monitor follow-up actions while protecting executive priorities.
• Administrative & Financial Support: Process corporate invoices and assist with basic bookkeeping using QuickBooks; track expenses and support budgeting workflows using YNAB or similar software.

Requirements

• General accounting experience.
• Executive Support Footprint: 2–5 years of professional experience supporting senior executives, founders, or consulting leaders.
• Notion Ecosystem Mastery: Minimum 2–3 years of dedicated experience using Notion to build dashboards, repositories, and project tracking databases.
• Project Management Skills: Proven experience building detailed project plans, work plans, accountability trackers, or implementation roadmaps.
• Software Tool Stack Literacy: Proficiency with Basecamp, Google Workspace, and QuickBooks, alongside familiarity with YNAB or related budgeting software.
• Linguistic Standard: Excellent written and verbal English communication, documentation, note-taking, and meeting facilitation skills.
• Operational Autonomy: Strong organizational and time management abilities with a proven track record of driving execution with minimal supervision.

Qualifications

• Direct experience working in a top-tier management consulting environment (e.g., McKinsey, Accenture, KPMG, Deloitte, EY, PwC, Bain, BCG, or similar consulting firms) is highly preferred.
• Experience supporting corporate consulting engagements or strategic enterprise transformation projects.
• Deep familiarity with consulting methodologies, work plans, executive presentations, and formal client deliverables.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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