Executive Case Coordinator

Job Role Summary/Overview

Our client is seeking a highly organized, detail-oriented, and proactive Executive Case Coordinator to support their Discard & Donate program and broader corporate relocation services for international clients. This role is critical to ensuring accurate case tracking, seamless communication, and high-level administrative support for leadership.

This opportunity offers room for growth within a well-structured, high-performing business unit, with the potential for expanded responsibilities based on performance and alignment.

Job Highlights

• Hourly Rate: PHP 300
• Paid Hours per Week: 20 hours
• Schedule: Monday to Friday: 10:30 AM – 2:30 PM Singapore Time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Case Coordination & Administration

• Create and maintain digital case folders in Dropbox following strict naming conventions
• Input, update, and maintain case trackers using Excel or Google Sheets
• Verify case-related details such as addresses and postal codes using tools like StreetDirectory
• Ensure consistency and accuracy in file naming, capitalization, and formatting
• Monitor case progress and ensure timely updates via WhatsApp and email
• Coordinate case details with internal teams, service vendors, and clients

Executive Support & Process Improvement

• Provide executive-level personal assistant support to the leadership team
• Prepare, format, and enhance PowerPoint presentations, including templates and slide masters
• Manage sensitive scheduling, time coordination, and calendar tasks
• Maintain highly organized documentation and file management systems
• Identify opportunities to improve SOPs and administrative workflows
• Support cross-functional initiatives and additional business unit needs as required

Requirements

• 2–3 years of experience in administrative, operations, or case coordination roles
• Strong proficiency in Microsoft Office, especially:

Word: document formatting, styles, tables

Excel: formulas, data entry, formatting

PowerPoint: slide design, templates, master slides

• Advanced proficiency in Dropbox (folder structure, naming conventions, sharing)
• Strong familiarity with WhatsApp for business communication
• Experience using PDF editing tools (annotation, merging, reordering)
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Meet)
• Basic photo editing skills (e.g., Snapseed)

The client is looking for someone who:

• Has experience working with Singapore-based clients or teams
• Is comfortable with direct, constructive feedback and professional communication
• Demonstrates initiative and works independently without constant supervision
• Remains calm under pressure and prioritizes tasks effectively
• Pays meticulous attention to formatting, file management, and presentation quality
• Learns quickly and embraces new tools and processes
• Maintains confidentiality, professionalism, and proactive communication at all times

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring

Reminder:

Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

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