Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, lets shape the future of work together!

Profile Requirements:

• At least 3–5 years of proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role within a fast-paced environment
• Demonstrated ability to manage multiple priorities simultaneously with exceptional organizational and time management skills
• Strong written and verbal communication skills, with the ability to draft correspondence, reports, and presentations at an executive level
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, with the ability to quickly adapt to new software and systems
• High level of professionalism, discretion, and integrity in handling confidential and sensitive business matters
• Strong interpersonal skills with the ability to build trusted relationships across all levels of an organization and with external partners
• Proven problem-solving abilities, with a proactive approach to anticipating needs and resolving issues before they escalate
• Detail-oriented with a strong focus on accuracy, quality, and consistency in all administrative tasks
• Flexibility to adapt to shifting priorities, urgent requests, and fast-paced, dynamic environments while maintaining composure under pressure
• A self-motivated, resourceful individual with the ability to work independently as well as collaboratively within a team

Core responsibilities:

• Manage complex executive calendars, including coordinating internal/external meetings, video conferences, and frequent travel arrangements across multiple time zones
• Act as the first point of contact for executives, handling correspondence, screening calls/emails, and prioritizing requests for attention
• Prepare and edit high-quality documents, presentations, reports, and briefing materials to support executive decision-making
• Organize and coordinate large-scale events, team meetings, client engagements, and board-level sessions, ensuring smooth logistics from start to finish
• Maintain and update filing systems (digital and physical) to ensure easy retrieval and secure handling of sensitive business information
• Track and manage key deadlines, projects, and deliverables while proactively following up with stakeholders to ensure completion
• Prepare, process, and reconcile expense reports, purchase orders, and budget tracking in line with company policies
• Foster strong working relationships with senior stakeholders, clients, and team members to ensure clear communication and collaboration
• Support recruitment processes, onboarding activities, and administrative HR functions when required
• Provide ad hoc project support, research, and analysis to assist executives with business initiatives and decision-making

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Lets do great things together!

This is a remote position.