Executive Assistant

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JOB TITL

E Executive Assistan

tJOB I

DEVAKYL

1INDUSTR

YShort Term Renta

lLOCATIO

NLATAM / PH / South Africa / Egyp

tJOB STATU

SPart Time to start, scale to Full Tim

eWORK SCHEDUL

E9:00am to 1:00pm EST (20 hours per week working up to 40 hours

)Occasional weekend availability required from time to time

.SALAR

Y$7 to $

8TARGET START DAT

EASA

P
ROLE OVERVI

EW
About the Clien

t:
The client is a full-service short-term rental company dedicated to helping real estate investors significantly increase their monthly cash flow from their properties. The company operates as a complete, "done for you" solution, either by partnering with owners to share in revenue or by directly leasing vacant units for use as premium short-term accommodations. For property owners, this hands-off arrangement allows them to earn higher than traditional market rents, receive automatic monthly payments, and avoid any fees or hidden costs. The business manages all operational aspects, which includes ensuring professional daily and weekly cleanings, providing secure keyless entry, and covering minor maintenance. Their guests are carefully selected business and leisure travelers seeking an "un-hotel" experience, which results in minimal wear and tear on the properties compared to traditional tena

nts.
About the

Role:
The client seeks a resourceful and highly organized Executive Assistant to be the backbone of his short-term rental management business. Youll handle essential property operations, including coordinating with vendors and cleaners, managing bill payments, and organizing critical financial documents. The role requires strong administrative skills like inbox and calendar management, coupled with a proactive approach to utilizing AI tools for efficiency. Initially part-time (20 hours/week), this position is designed to quickly grow into a full-time management role as the business scales its property portfolio. This is a crucial opportunity for a long-term partner ready to streamline operations and contribute to business expa

nsion.
Key Responsib

ilities
Property Operations and Coor

• dinationVendor Management: Handle all communications and coordination with cleaners, handymen, and other vendors for maintenance and regular services across all pro
• perties.Financial Coordination: Coordinate payments for bills, manage expenses, and perform basic organizational bookkeeping, including categorizing business transactions and tracking r
• eceipts.Document Management: Organize and categorize important business documents, including legal correspondence and vendor co
• ntracts.Guest Communication (Secondary): Ideally, assist with general guest communications as comfort and skill level i

ncrease.Executive and Administrative

• SupportInbox Management: Manage and organize the principals email inbox, categorizing messages and responding where appropriate or as d
• irected.Calendar Management: Proactively manage and schedule the principals business c
• alendar.Workflow Organization: Maintain organized systems and workflows to ensure smooth daily ope

rations.Personal Admini

• strationAppointment Scheduling: Schedule and coordinate personal appoi
• ntments.Personal Coordination: Coordinate schedules and communications involving the principals wife and c
• hildren.Grocery/Item Ordering: Handle personal tasks such as grocery or item o

rdering.
Qualifications &am

• p; Skills
  Strong Organizational Skills: Proven ability to manage and categorize multiple tasks, emails, and documents for multiple properties/projects simul
• taneously.Proactivity: Must be self-driven, efficient, and able to identify and tackle tasks without constant
• direction.Excellent Communication: Strong written and verbal English communication skills for professional interaction with vendors, partners, and inter
• nal teams.Technology & AI Familiarity: Comfortable and proficient in utilizing AI tools (e.g., ChatGPT) to enhance efficiency and streamline various tasks without needing step-by-step in
• struction.Basic Bookkeeping: Experience or aptitude for categorizing transactions and organizing financial documentation. Quickbooks and Google Sheets/Excel experience would be b
• eneficial.Growth Mindset: An individual who desires a long-term role with the potential to grow into a more senior Operations Manager role as the busines
• s expands.Commitment: Dedicate to this job and wont be working on outside jobs during work
• ing hours.(Nice-to-Have) Social Media/Content Experience: Experience in social media or content creation would be a significant advantage, potentially allowing the VA to take on a broader, full-time role sooner by managing brand presence and content