Executive Assistant

Overview:

We are seeking a highly organized, proactive, and autonomous Executive Assistant to provide direct support to a client. This role requires exceptional attention to detail, the ability to manage multiple priorities, and a calm yet confident demeanor under pressure.

The ideal candidate will act as the client’s right hand — streamlining day-to-day operations, ensuring seamless communication, and maintaining structure across projects and priorities.

This position is best suited for someone who thrives in a dynamic, fast-paced environment and is comfortable working with a demanding yet inspiring leader focused on strategic and creative pursuits.

Job Highlights:

• Hourly Rate: USD 8.10, the equivalent in your local currency
• Paid Hours per Week: 40
• Schedule: Monday to Friday, 8:00 AM - 5:00 PM Sydney Time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Key Responsibilities:

1. Task Management

• Serve as the primary point of contact for organizing and prioritizing the client’s tasks and commitments.
• Translate voice notes, WhatsApp messages, and emails into actionable, trackable tasks.
• Ensure all tasks are documented, updated, and managed through the team’s project management system.
• Follow up on task progress and ensure timely completion.

2. Communication Coordination

• Triage and manage the client’s inbound communication (email, WhatsApp, Slack, etc.).
• Provide daily briefings highlighting critical updates, deadlines, and priorities.
• Relay key messages between the client and internal team members, ensuring clear and accurate communication.
• Act as a communication filter to optimize the client’s time and focus.

3. Documentation and Reporting

• Maintain organized records of meetings, updates, and project developments.
• Draft concise daily and weekly reports summarizing key actions, priorities, and pending items.
• Manage important files, documents, and correspondence using the designated team filing system.

4. Time and Schedule Management

• Manage the client’s calendar, including scheduling meetings, appointments, and reminders.
• Anticipate needs for upcoming meetings (e.g., briefing notes, agendas, and supporting documents).
• Ensure the client is fully prepared for all scheduled commitments.

5. Platform and System Support

• Input notes, updates, and instructions into project management and communication tools (e.g., Slack, Asana, ClickUp, or similar).
• Align the client’s preferred communication style with the team’s operational framework.
• Assist with light administrative tasks across business platforms as needed.

6. Team Alignment and Liaison

• Collaborate closely with team members such as Hadley, Rafiq, and others to ensure seamless coordination.
• Communicate key updates, priorities, and expectations between the client and the team.
• Maintain workflow alignment and proactively address minor issues independently.

Qualifications & Requirements:

• Experience: Minimum of 3–5 years as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting a senior executive or entrepreneur.
• Communication Skills: Excellent written and verbal English communication; ability to summarize complex information clearly and succinctly.
• Organization: Exceptional multitasking, prioritization, and attention to detail.
• Tech-Savvy: Proficiency in productivity tools (Google Workspace, Slack, Asana, ClickUp, Notion, etc.).
• Autonomy: Ability to make sound decisions independently, with minimal supervision.
• Professionalism: High level of discretion, confidentiality, and emotional intelligence.
• Resilience: Comfortable working under pressure and with a demanding, fast-moving client.
• Adaptability: Flexible with shifting priorities and working styles.

Preferred Skills

• Experience managing communications for executives in creative, tech, or entrepreneurial environments.
• Strong initiative with a solutions-oriented mindset.
• Excellent judgment in handling sensitive or confidential matters.

Personality Traits

• Proactive, resourceful, and self-motivated.
• Calm and composed under pressure.
• Detail-driven but able to see the big picture.
• Strong interpersonal and diplomacy skills.
• Genuinely enjoys supporting others to succeed.

Independent Contractor Perks:

• Health Insurance Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring

Reminder:

Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.