Executive Assistant

Executive Assistant

Salary Range: $693 to $866 per month

Join a fast-paced and creative video marketing company that delivers high-end production and compelling brand messaging. As the Executive Assistant, you’ll work directly with the founder to keep projects, communication, and operations on track. This is a role for someone who thrives behind the scenes, anticipates needs before they arise, and enjoys keeping all the moving parts aligned.

What Youll Do:

• Manage and maintain the founder’s calendar, including scheduling, prioritizing, and following up on meetings and tasks.
• Update and manage Monday.com to track over 25 active video projects and deliverable timelines and provide daily reports.
• Handle client communications, including professional follow-ups and project updates.
• Draft scripts, proposals, and outlines from voice notes and meeting summaries.
• Prepare detailed shoot documentation for the production team, including lighting, sound, and camera crew.
• Enter data and assist in generating estimates and invoices using QuickBooks.
• Provide daily operational support by uploading files, sending deliverables, and organizing project assets.
• Handle ad hoc tasks to support operations and lighten the founder’s load.

Who Youll Work With:

Youll work directly with the company’s founder in a highly collaborative and communicative setup. This is a tight-knit creative team where your reliability and attention to detail will directly impact project delivery and client satisfaction. You’ll interact primarily via WhatsApp and play a vital role in keeping all internal operations humming smoothly.

Who Were Looking For:

• Proactive: Takes initiative without needing micromanagement and anticipates what’s needed.
• Trainable: Learns new systems quickly and adapts well to feedback.
• Organized & Detail-Oriented: Manages multiple priorities accurately, delivers consistent daily updates, and pays close attention to details in both data and communication.
• Tech-Comfortable: Comfortable using tools like Monday.com, Google Calendar, Zoom, and QuickBooks (training provided).
• Clear Communicator: Communicates clearly in spoken and written English and asks questions when something isn’t clear.
• Culturally Aware: Experienced working with Western professionals or companies, such as supporting an American as a VA or Assistant.
• Calm Under Pressure: Handles challenges professionally and stays level-headed in fast-moving situations.

General work experience is required.

Why Join Us?

• Impact: You’ll directly support the founder and help shape the daily operations of a creative agency doing meaningful work for brands.
• Culture: Join a creative and committed team where initiative, communication, and clarity are valued every single day.
• Benefits:
• Enjoy preset salary growth and weekly salary payments.
• 100% work-from-home flexibility.

Work Details:

• Schedule: Mon - Thurs 9:00 AM - 6:00 PM EST; Fri 10:00 AM - 2:00 PM EST
• Employment Type: Full-time

How to Apply:

Click "Apply" to start your application. Come and make a difference in creative production and operations!

We are an equal opportunity employer and value diversity at our company.