Executive Assistant

🚀 About the Client 🚀

🎯 Purpose-Led Impact – Helping people stop living by default and start living by design through a proprietary operating system

🌍 Global Reach – Trusted by individuals, coaches, leaders, and enterprise teams worldwide

🏢 Trusted by Fortune 500s – Proven frameworks used by global enterprises alongside entrepreneurs and coaches

🤝 Collaborative Culture – Friendly, positive, and rooted in shared learning and mutual respect

🎉 Growth-Oriented Team – Curious, resourceful, and energized by meaningful work

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

🎙 Podcast Booking & Hosting

📅 Calendar, Travel & Logistics Management

🎤 Speaking & Event Support

📱 Social Media & Content Support

⚙️ Systems, Tools & Execution

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Assistant?

Our client is hiring an Executive Assistant to serve as a true right-hand partner to the Founder—not a basic admin, but a proactive operator who helps manage time, visibility, logistics, and execution. As podcast bookings, speaking engagements, and content continue to scale, the Founder needs a reliable, detail-oriented partner who can bring structure, consistency, and calm to a high-visibility role. This position exists to protect the Founder’s focus, ensure every appearance and engagement is handled professionally, and continuously improve the systems that support growth.

If you’re someone who thrives behind the scenes, loves turning moving parts into smooth systems, and takes pride in making a visionary leader more effective, this role was built for you. 🚀

✅Qualifications:

Must-Haves:

• 🧱 Exceptional reliability — you do what you say you’ll do, every time
• 🧠 Proactive, systems-minded thinker who anticipates needs instead of waiting for instructions
• ✍️ Strong written and verbal English skills with attention to detail and tone
• 🗓 Experience supporting a founder or executive in a fast-paced environment
• 🎥 Basic to intermediate video editing skills for short-form content
• 💻 Tech-comfortable and quick to learn new tools, systems, and workflows

Nice-to-haves:

• 🤖 Experience using AI tools (ChatGPT or similar) to improve efficiency
• 🎙 Background supporting podcasts, speaking engagements, or content-driven brands
• 🎨 Light design or presentation experience (PowerPoint, slide updates, visuals)

Responsibilities of the Executive Assistant:

Your responsibilities include:

🎙 Podcast Booking & Hosting

• Own the podcast outreach and acquisition strategy to secure multiple weekly bookings
• Manage outreach systems, follow-ups, and tracking
• Coordinate scheduling, intake forms, confirmations, and prep
• Track all podcast opportunities, bookings, and appearances
• Support hosting guests on the company podcast from start to finish
• Ensure every appearance aligns with the broader discovery and visibility strategy

📅 Calendar, Travel & Logistics Management

• Fully manage the Founder’s calendar and daily schedule
• Coordinate flights, hotels, ground transportation, and itineraries
• Anticipate conflicts and proactively resolve scheduling issues
• Ensure the Founder is prepared for every meeting, event, and appearance

🎤 Speaking & Event Support

• Support speaking engagements from booking through post-event follow-up
• Help maintain and update speaking decks, QR codes, and event-specific slides
• Follow established speaking processes and checklists
• Assist with light graphic updates and presentation edits as needed

📱 Social Media & Content Support

• Edit and repurpose short-form video content provided by the Founder
• Coordinate posting across LinkedIn, Facebook, and Instagram
• Repurpose podcast appearances into social media content
• Manage captions, visuals, and scheduling for consistency

⚙️ Systems, Tools & Execution

• Maintain trackers, dashboards, and workflows
• Follow and improve internal SOPs
• Work within proprietary dashboards and internal systems
• Continuously look for ways to optimize processes and execution

🏡 Want to Know More About the Client?

Our client is a purpose-driven organization operating at the intersection of personal development, leadership, and impact. They are best known for pioneering a proprietary operating system that helps individuals, teams, and organizations uncover their intrinsic purpose and use it to make clearer decisions, build stronger relationships, and create meaningful work. Their tools and frameworks are used by everyone from Fortune 500 companies to individual entrepreneurs, with a long-term mission to positively impact one billion people worldwide.

The company is currently in a high-growth phase, expanding its reach through podcasts, speaking engagements, strategic partnerships, and content. At its core, the organization values clarity, curiosity, ownership, and results—while still keeping things human and fun. Joining this team means working closely with a visionary leader in an environment that prizes growth, trust, and doing work that truly matters. 🌟

Company Culture and Core Values:

The team culture is purpose-driven, growth-oriented, and execution-focused. This is an environment where curiosity is encouraged, ownership is expected, and results are achieved through trust, clarity, and collaboration.

Here’s what matters most to them:

• ❤️ Love What We Do – Passion and purpose drive everything we build and deliver
• 🔍 Curiosity – We ask thoughtful questions and stay open to better ways forward
• 🎯 Focus – We protect attention, prioritize intentionally, and eliminate noise
• 🏆 Taking Ownership – We take responsibility for outcomes, not just tasks
• 🎉 Have Fun – Energy, humor, and humanity belong in great work
• 🌱 Provide Impact – Our work should genuinely improve lives and decisions
• 🤝 Be a Trusted Source – Integrity, credibility, and consistency come first
• 🔥 Relentless – We persist through challenges and don’t quit when things get hard
• 📊 Results Driven – Execution matters; progress is measurable
• 🧠 Resourceful – We find solutions, adapt quickly, and use what’s available
• 🚀 Unapologetic – We stand confidently in our mission and message
• 🤝 Collaborative – We win as a team and value diverse perspectives
• 🌿 Growth Mindset – Learning, feedback, and improvement are ongoing
• 💬 Just Ask – Clear, open communication beats assumptions every time

Together, these values create a culture where people do meaningful work, grow personally and professionally, and contribute to impact at scale.

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• 🎙 Front-row seat to high-visibility work — podcasts, speaking, and thought leadership
• 🧠 True partnership role — not task-taking, but trusted ownership
• 🛠 System-building opportunity — your work directly shapes how the business scales
• 🌍 Mission-driven impact — support work used by entrepreneurs and Fortune 500 companies alike
• 📈 Growth runway — expand responsibilities as the brand and platform grow
• 🙌 High-trust environment — autonomy, clarity, and respect for your expertise

Your next big opportunity starts here—ready to take the leap? 🚀

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨 ⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

Time

• Full-time; 8:00 AM – 5:00 PM MST
• This is a remote position so you can have the freedom to work from anywhere

Miscellaneous

• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… 👀)
• Clean background
• Good camera
• Good microphone
• Strong wifi

Tech Stack

• Google Workspace (Docs, Sheets, Calendar, Gmail)
• ClickUp (task and project management)
• Slack
• Zoom
• PowerPoint
• Social media platforms (LinkedIn, Facebook, Instagram)
• Video editing software (basic to intermediate level)
• AI tools such as:
• ChatGPT, Manus, and other AI tools to increase efficiency

Compensation

• Fixed Rate $9,600 - $13,200/yr