Executive Assistant

About Dispatchino

Dispatchino is an AI dispatch assistant built for auto transport. It calls and texts brokers 24/7, negotiates and books loads, and gives teams real-time oversight, all through Central Dispatch. Were a remote-first, US-based company focused entirely on dispatching

Summary 

Were looking for an experienced Executive Assistant to be the right hand to our founding team. You will manage their time, streamline their workflow, and handle logistics to maximize their impact. This is a great opportunity to join a rapidly growing tech startup and help shape company culture.

What you’ll do

• Manage a complex and dynamic calendar, acting as the strategic gatekeeper for the executive’s time.
• Coordinate all travel, creating detailed itineraries and managing changes.
• Tracking investor relations, and routine follow ups.
• Prepare for key meetings, manage communications, and track action items to ensure nothing falls through the cracks.
• Handle expense reporting, invoicing, and other administrative tasks with efficiency.
• Lead and support special projects as needed.

Qualifications

• 3-5+ years of experience supporting a C-level executive, ideally in a fast-paced environment.
• Expert-level command of Google Workspace and/or Microsoft 365 and modern productivity tools.
• Exceptional judgment, proactivity, and discretion in handling confidential information.
• Outstanding organizational skills with meticulous attention to detail and follow-through.
• Excellent written and verbal communication skills