Executive Assistant

🚀 About the Client 🚀

⚖️ Legal with a Purpose – Specializing in Social Security Disability, insurance claims, and personal injury.

💼 Board-Certified Expertise – Among the few NC attorneys holding specialist credentials in Disability Law.

🚀 Expanding Impact – Growing outreach, podcast presence, and referral networks across the Southeast.

🤝 Faith-Driven Leadership – Guided by compassion, ethics, and a strong sense of mission.

🌟 Tight-Knit, High-Integrity Team – Open communication, honesty, and growth are at the core of everything.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

🗓 Executive Support & Time Management

📧 Inbox & Communication Management

🤝 Outreach, Referrals & Relationship Building

🎙 Podcast Management & Meeting Support

📊 Reporting & Systems Management

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Assistant?

Our client is looking for a high-performing Executive Assistant to bring order, structure, and calm to a fast-moving legal environment.

You’ll act as his operational right hand—streamlining his day, managing outreach, and holding him accountable to priorities that drive business growth and client impact. This isn’t just an admin job—it’s an opportunity to partner with a visionary leader who’s expanding his reach through podcasts, referrals, and community-driven advocacy.

If you’re detail-oriented, proactive, and thrive in mission-driven work, this is your chance to be part of something that truly makes a difference. 🌟

✅Qualifications:

Must-Haves

• ✅ 5+ years of executive-level support experience — ideally with C-suite leaders, founders, and startup companies.
• 🧠 Exceptionally organized and detail-oriented — thrives on systems, structure, and precision.
• 💬 Strong written and verbal communication skills — articulate, polished, and able to represent the executive professionally.
• 💡 Proactive problem-solver — anticipates needs, takes initiative, and always stays two steps ahead.
• 🤝 Confident yet teachable — assertive communicator who welcomes feedback and growth.
• 🔒 High integrity & confidentiality — trusted with sensitive legal, financial, and personal information.

Nice-to-Haves (Not Required but a Huge Plus)

• ⚖️ Background in law, insurance, or professional services — familiarity with case workflows or legal operations.
• 🎙 Experience with podcast management or LinkedIn outreach.

Your responsibilities include:

🗓 Executive Support & Time Management

• Structure and organize the executive’s daily schedule to maximize focus and productivity
• Hold the executive accountable to daily goals, outreach targets, and task completion
• Lead morning prep meetings (around 8 AM ET) to align priorities and calendar updates
• Manage reminders, time blocks, and recurring check-ins for strategic follow-through
• Track follow-ups and ensure no important task or opportunity slips through the cracks

📧 Inbox & Communication Management

• Manage multiple inboxes (law firm and insurance agency) under a “zero inbox” goal
• Filter, sort, and organize high-volume emails; unsubscribe from irrelevant promotions
• Draft professional messages and, once trained, respond on behalf of the executive
• Flag urgent emails requiring immediate attention and maintain clear communication logs
• Implement and maintain organized email systems for faster responses and task tracking

🤝 Outreach, Referrals & Relationship Building

• Support outreach campaigns targeting attorneys and referral partners
• Maintain structured databases of 500–600 contacts with accurate details and segmentation
• Research contact backgrounds, social media profiles, and engagement points for calls booked with the executive
• Manage LinkedIn campaigns—managing connections, responding to messages, and scheduling calls
• Track outreach metrics, follow-ups, and referral conversions through spreadsheets or CRMs
• Coordinate the preparation and sending of referral gift packs and appreciation mailers

🎙 Podcast Management & Meeting Support

• Handle all podcast guest logistics: scheduling, data collection, and confirmation emails
• Send pre-interview agendas and post-interview thank-you messages
• Manage digital assets such as bios, headshots, and recordings for each guest
• Take or organize meeting notes via AI tools, summarizing follow-ups and next steps
• Maintain a clear structure for podcast and meeting documentation

📊 Reporting & Systems Management

• Maintain spreadsheets, CRMs, and dashboards for outreach, leads, and performance metrics
• Prepare weekly reports summarizing calls, meetings, conversions, and referral data
• Pull and summarize data from QuickBooks or CRMs using AI tools for insights
• Maintain clean data systems and structured documentation across business tools

💡 Marketing Support (Nice-to-Have)

• Repurpose podcast clips into blog posts, newsletters, or social media content
• Support the setup and management of social media calendars and scheduling tools (e.g., Metricool)
• Coordinate with external marketing partners or agencies on copy, campaigns, or newsletters

🤖 AI & Creative Support (Nice-to-Have)

• Use AI tools (ChatGPT, Descript, or similar) to transcribe, summarize, or generate content
• Convert podcast transcripts into written materials, blog drafts, or book outlines
• Utilize AI to streamline reporting, content repurposing, and data organization

🏡 Want to Know More About the Client?

Our client is a seasoned North Carolina attorney and Board-Certified Specialist in Social Security Disability Law, leading a firm that stands for compassion, integrity, and results. With over two decades of experience—from serving at the North Carolina Supreme Court to building a trusted law practice—he’s helped thousands of clients navigate disability claims, insurance disputes, and personal injury cases with dignity and care. His firm operates on a faith-driven mission to deliver justice with empathy and excellence, transforming complex legal challenges into stories of hope.

Joining his team means working alongside a visionary leader who blends purpose with precision—and whose work changes lives every single day. 🚀

Culture and Core Values:

This is a faith-based, purpose-driven team that values honesty, integrity, and compassion in every interaction. You’ll work with a visionary leader who believes in clear communication, accountability, and ethical service—where mistakes are handled with grace and learning is constant.

Here’s what matters most to them:

• 🙏 Faith at the Core – Work rooted in Christian values and service.
• 💛 Compassion Always – Treat everyone with kindness and respect.
• 🛡 Integrity Above All – Honesty and confidentiality aren’t negotiable.
• 🧠 Wisdom in Action – Intelligent, proactive decision-making that adds real value.
• 🤝 Transparency Wins – Direct, constructive feedback and authentic communication.

Together, the team strives to make a meaningful impact—one case, one client, one breakthrough at a time. 💯

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 💻 Permanent Remote Setup – Work from anywhere while supporting a U.S.-based executive.
• 📈 Leadership Path Ahead – Opportunity to take on broader management responsibilities as the business grows.
• 👥 Mentorship & Supervision Potential – May lead and mentor new hires as the team continues to scale.
• 💸 Advancement & Pay Growth – Room for higher compensation and added responsibility as performance and trust grow.
• 🙏 Faith-Driven Culture – Join a purpose-centered environment where compassion and integrity guide every decision.
• 🧠 Learning & Development – Deepen your skills in legal operations, client relations, and AI-driven productivity tools.
• 🤝 Close Collaboration – Partner one-on-one with a visionary leader who values honesty, clarity, and accountability.
• 🌎 Meaningful Impact – Be part of a firm that leads with empathy and faith—serving people when they need it most.

Your next big opportunity starts here—ready to take the leap? 🚀

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨 ⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

Time

• Full-time; 9:00 AM – 6:00 EST
• Transition to 7:00 AM to 4:00 PM EST after onboarding
• This is a remote position so you can have the freedom to work from anywhere

Miscellaneous

• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… 👀)
• Clean background
• Good camera
• Good microphone
• Strong wifi

Tech Stack

• Must-Have:
• 💻 Microsoft Office Suite – Excel, Word, and Outlook
• 🗂 Google Workspace (G-Suite)
• 📇 CRM Tools – Experience with any CRM (e.g., HubSpot, ClickUp, Pipedrive, or similar)
• Nice-to-have:
• 💬 LinkedIn (Highly Preferred for outreach)
• 🧾 QuickBooks
• 🤖 AI Tools – ChatGPT, Descript, and Metricool

Compensation

• Fixed Rate $12,000 - $18,000/yr