Executive Assistant to the CEO

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PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

🚀 Executive Assistant to the CEO

Job ID: KELDJ1R

Industry: Oil & Gas / Investment Management ⛽📈

Location: LATAM | Philippines | South Africa | Egypt 🌎

Employment Type: Full-Time

Schedule: 8:00 AM–5:00 PM, 7:00 AM–4:00 PM, or 6:00 AM–3:00 PM CST (based on mutual agreement) ⏰

Compensation: 💰 $8–$12 per hour

Start Date: ASAP

🌟 Become the Right Hand to a CEO Driving High-Stakes Deals & Investments

Are you a highly organized, proactive, and resourceful Executive Assistant who thrives in fast-paced environments?

We're looking for an exceptional Executive Assistant to CEO who can serve as a trusted partner to a successful oil & gas executive and investor based in Dallas, Texas. This is a unique opportunity to work directly alongside a CEO managing multiple businesses, investment opportunities, strategic partnerships, and high-value deals.

If you excel at creating order from complexity, anticipating needs before they arise, and helping leaders operate at their highest level, this could be the career opportunity you've been waiting for. 🚀

🏢 About the Client

Our client is the CEO of an established oil and gas company and the principal of a private investment-focused oil business. He oversees multiple ventures, evaluates investment opportunities, manages strategic partnerships, and makes critical business decisions daily.

With a calendar packed with meetings, negotiations, site visits, and deal evaluations, he needs a trusted Executive Assistant who can help streamline operations, protect his time, and ensure nothing falls through the cracks.

This is an opportunity to work directly with a high-performing executive in a dynamic, entrepreneurial environment where your impact will be felt every day. 🌟

🎯 About the Role

This is not a traditional administrative role.

As the Executive Assistant to CEO, you'll become the operational backbone of the business—managing schedules, communications, travel, projects, and priorities while helping the CEO stay focused on strategic decisions and growth.

You'll act as a:

📅 Calendar Manager

📧 Communication Gatekeeper

✈️ Travel Coordinator

📊 Workflow Organizer

📋 Project & Task Tracker

🤝 Trusted Business Partner

Success in this role requires strong judgment, exceptional organization, discretion, and a proactive mindset.

🔥 Key Responsibilities

📅 Calendar & Executive Scheduling

• Manage a complex executive calendar with multiple stakeholders
• Coordinate meetings with partners, brokers, investors, and industry professionals
• Prepare detailed meeting invitations with context and relevant information
• Protect focus time and prioritize high-value activities
• Deliver weekly calendar overviews highlighting priorities and conflicts
• Coordinate business lunches, dinners, and reservations

✈️ Travel & Logistics Management

• Arrange domestic and international travel
• Coordinate flights, accommodations, transportation, and itineraries
• Prepare organized, easy-to-follow travel plans
• Manage travel preferences, memberships, and loyalty programs
• Ensure all logistics are confirmed well in advance

📧 Inbox & Communication Management

• Perform daily inbox triage and prioritization
• Draft professional responses and correspondence
• Track pending communications and follow-up items
• Ensure important emails never go unanswered
• Handle sensitive and confidential information with professionalism and discretion

📊 Deal Pipeline & Administrative Support

• Maintain organized deal trackers and activity logs
• Monitor deadlines, deliverables, and follow-up requirements
• Organize deal documentation and business records
• Prepare concise executive summaries from reports and supporting materials
• Help create structure around ongoing business initiatives

✅ Task & Workflow Management

• Maintain task management systems and project trackers
• Monitor progress and follow up on outstanding action items
• Organize meeting notes and project documentation
• Keep business priorities visible and moving forward

🔍 Research & Executive Briefings

• Conduct research on companies, industries, and business opportunities
• Prepare briefing documents ahead of meetings
• Summarize lengthy reports into actionable insights
• Gather information that supports executive decision-making

🏡 Personal Executive Support

• Coordinate personal appointments and scheduling
• Manage reservations, events, and travel arrangements
• Assist with household logistics and service coordination
• Support personal administrative tasks to maximize executive productivity

✅ What We're Looking For

Required Qualifications

✔️ 5+ years of Executive Assistant experience or similar senior support role

✔️ Experience supporting CEOs, founders, executives, or business owners

✔️ Exceptional organizational and time-management skills

✔️ Strong written and verbal English communication skills

✔️ Proven experience managing complex calendars and inboxes

✔️ Ability to handle multiple priorities in a fast-moving environment

✔️ High level of discretion and professionalism

✔️ Strong proficiency with Google Workspace, Outlook, and productivity tools

🌟 Preferred Qualifications

• Experience supporting executives in investment, finance, consulting, or deal-driven businesses
• Familiarity with Notion, Slack, Teams, or project management platforms
• Experience coordinating complex travel arrangements
• Exposure to oil & gas, energy, finance, consulting, or investment industries
• Experience managing workflows, project coordination, or task management systems

💡 Who Will Thrive in This Role?

✨ Highly proactive—you anticipate needs before being asked

✨ Detail-oriented and exceptionally organized

✨ Calm under pressure and adaptable to changing priorities

✨ Strong sense of ownership and accountability

✨ Direct, professional, and confident communicator

✨ Resourceful problem-solver who finds solutions independently

✨ Dependable, consistent, and execution-focused

🎉 Why Join This Opportunity?

✅ Work directly with a successful CEO and investor

✅ Gain exposure to high-level business operations and deal flow

✅ Make a measurable impact on executive productivity and business growth

✅ Enjoy significant autonomy and trust

✅ Long-term opportunity with a growing organization

✅ Be part of an entrepreneurial environment where initiative is valued

🚀 Ready to Become a CEO's Trusted Right Hand?

If you're an experienced Executive Assistant who loves creating structure, solving problems, and helping leaders operate at their best, we'd love to meet you.

Apply today and help drive the success of a fast-moving executive and his growing portfolio of businesses! 🌟📈⛽