Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO (100% Remote, Flexible Hours, Competitive Pay)

WHO WE ARE:

We’re Trialfacts. We connect patients with life-changing clinical trials. Your excellence behind the scenes enables the CEO to lead with clarity and purpose.

YOUR JOB:

Ensure the CEO is focused on the highest-value priorities by owning their calendar, email, communication channels, and projects. Create and maintain systems that maximize efficiency, streamline operations, and keep the CEO two steps ahead at all times. Your work enables the CEO and the company to operate at peak performance.

SUPPORT THAT HELPS YOU THRIVE:

• Competitive compensation – We invest in top talent
• Unlimited PTO you’ll actually use – Plus fully flexible scheduling.
• Real flexibility – Work from anywhere, set your own hours, and enjoy an async-first culture.

YOURE A FIT IF YOU HAVE:

• Proven executive assistant experience – At least 5+ years supporting senior leaders and implementing systems that improve executive effectiveness
• Excellent communication skills (written and verbal) – Clear, concise, and professional communicator who can confidently represent the CEO, handle sensitive information with discretion, and adapt messaging across stakeholders
• Expertise in AI and automation – Comfortable using AI tools, automation platforms, and workflow systems to streamline tasks, enhance productivity, and support the CEO’s decision-making
• Exceptional organizational abilities – Demonstrated success managing schedules, coordinating high-level meetings, and optimizing time use
• Strong project-management skills – A track record of overseeing and executing projects from start to finish, meeting deadlines, and delivering outcomes
• A systems-driven mindset – The ability to build, refine, and maintain processes that increase efficiency and ensure nothing slips through the cracks
• A proactive, solutions-driven approach – Naturally anticipate needs, prevent issues before they arise, and simplify communication flows
• Energetic, professional, and confident communication skills – Strong written and verbal communication, the ability to represent the CEO with clarity and poise, and the quick-thinking, fast-learning ability to handle dynamic situations
• Extreme attention to detail – Consistently produce accurate, reliable work that builds trust with the CEO and stakeholders
• Flexibility and adaptability – Comfortable navigating a fast-changing environment and quickly finding practical, effective solutions
• High resourcefulness and initiative – The drive to stay two steps ahead, take ownership, and ensure everything runs seamlessly

READY TO STEP INTO THIS ROLE?

If this role feels like the right fit, we’d love to hear from you.