Executive Assistant To CEO And COO Remote

Position is Remote

No agencies please

About Maximus

Maximus (https://www.maximustribe.com/) is a mission-driven consumer performance medicine telehealth company that provides men and women with content, community, and clinical support to optimize their health, wellness, and hormones. Maximus has achieved profitability, 8-figure ARR, and is doubling year over year - with a strong cash position. We have raised $15M from top Silicon Valley VCs such as Founders Fund and 8VC as well as leading angel investors/operators from companies like Bulletproof, Tinder, Coinbase, Daily Stoic, & Shopify.

About The Role

We’re looking for a proactive, detail-oriented Executive Assistant to support both our CEO and COO. This is a high-trust role that sits at the center of the company’s leadership operations. You’ll manage competing priorities across two executives, keep information flowing across a distributed team, and help ensure leadership can focus on the decisions that matter most.

This is an ideal fit for someone who thrives in fast-paced startup environments, is comfortable with ambiguity, and takes pride in being the person who makes everything run smoothly behind the scenes.

What You Will Own (Key Responsibilities)

Calendar & Schedule Management

• Manage complex, shifting calendars for both the CEO and COO, proactively resolving conflicts and protecting focus time
• Serve as the gatekeeper for executive time, using sound judgment to prioritize meeting requests, scheduling inquiries, and ad-hoc asks
• Coordinate across time zones (US, Canada, Latin America) to schedule internal and external meetings
  
  

• Prepare agendas, supporting documents, and briefing materials for leadership meetings, board meetings, and investor calls
  
  

• Serve as the primary point of contact for our IT vendor and other operational vendors
• Research new vendors and tools as needed, preparing recommendations with pricing and capability comparisons
  
  

• Plan and book travel for leadership, including flights, accommodations, and detailed itineraries for offsites, conferences, and investor meetings
• Tracking and processing expense reports and managing budgets for the executive or department
  
  

• Assist with onboarding logistics for new hires as the team grows
  
  

• Assisting with special projects, research, and data compilation as needed by the executive.
  
  

• Coordinating company events, offsites, conferences, and team-building activities
  
  

• Maintain and improve shared systems, documentation, and SOPs that keep the leadership function organized
• Take on ad-hoc projects as they arise, the nature of a startup means no two weeks look the same
  
  

• 2+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or founder-level executives
• Demonstrated experience in a remote-first environment, working across distributed teams and time zones
• Fluent English proficiency (C1+ level) both written and verbal. You’ll be drafting communications on behalf of leadership.
• Exceptional organizational skills with a strong attention to detail and the ability to manage multiple competing priorities
• Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets), AI tools, scheduling tools
• High degree of discretion and integrity in handling confidential information
• Proactive, solutions-oriented mindset – you anticipate needs rather than wait to be told
• Willingness to work Pacific Time (PST) hours to support CEO
  
  

• Experience at a startup or high-growth company (Series A–C stage)
• Familiarity with ATS platforms (Ashby preferred, but Greenhouse, Lever, etc. are fine)
• Comfort with health tech, telehealth, or DTC consumer health businesses
• Experience supporting multiple executives simultaneously with competing demands
  
  

• Up to $1,500 USD/month
• Fully remote
• Direct exposure to startup leadership at a fast-growing health tech company
• Opportunity to grow the role as the company scales
  
  

• Application & Criteria Questionnaire: When submitting your application and resume, tell us why you want to join Maximus and take your time with the questions.
• The Criteria Questionnaire will be sent to you automatically and is mandatory, we will use it as part of our data driven process. This is your chance to make a strong first impression.
• Take home assignment (45min): Take home assignment to show us your prioritization, proactivity, and writing skills. Submit your take home directly to the Recruiting Lead via email.
• Chat with Recruiting Lead (30min): Chat with the Recruiting Lead to dive more into your background and fit for the role / company
• Chat with COO (30min)
• Chat with CEO (30min)