Executive Assistant Supporting Multiple Executives Experience As An EA Is Required

ROLE: Executive Assistant (supporting multiple executives experience as an EA is required)

JOB DESCRIPTION:

• Own complex, ever-shifting calendars across multiple executives and time zones, resolving conflicts proactively, and protecting focus time.
• Coordinate internal and external meetings, including customer meetings, cross- functional leadership sessions, and candidate interviews in a timely manner.
• Prepare/ Provide agendas, meeting/ conference materials, and industry conference registrations as needed.
• Plan and book domestic and international travel, including flights, lodging, and ground transportation.
• Anticipate and resolve travel disruptions in real time, acting as the first line of defense when plans change.
• Manage expense reports, receipts, and reimbursements in a timely and accurate manner.
• Serve as a gatekeeper and first point of contact for members of the executive team, exercising strong judgment about what requires their attention.
• Draft, proofread, and send professional communications on behalf of executives.
• Maintain clear, timely follow-up on action items, decisions, and commitments, giving special attention to customer outreach efforts.
• Collaborate with other EAs to organize leadership offsites, team events and meetings, from agenda development to logistics and follow-up.
• Prepare agendas, take meeting notes, track action items, and drive accountability on deliverables.
• Partner with internal and external stakeholders to coordinate customer and partner meetings.
• Provide back up support for EA team when out on PTO as needed
• Support special projects for the executive team, such as preparing meeting materials and internal communications.
• Maintain confidential files, contracts, and documents with a high degree of accuracy and discretion.
• Continuously identify opportunities and new tools (such as AI) to improve processes and workflows that support EA and executive effectiveness.

HARD REQUIREMENTS:

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C- suite or senior executive leadership.
• Experience supporting multiple executives simultaneously in a high-growth or fast-paced environment.
• Exceptional written and verbal communication skills; able to represent executives professionally to internal and external stakeholders. Advanced fluency in English (reading and writing) is essential to this role.
• Experience supporting executives across multiple time zones, including international travel coordination.
• Outstanding organizational skills with meticulous attention to detail and a proven ability to manage competing priorities.
• High degree of discretion, integrity, and experience handling highly confidential information.
• Proven ability to work independently in a fully remote environment, with strong self- discipline and ownership; consistently maintaining a high level of visibility and responsiveness
• Advanced proficiency with modern productivity and collaboration tools, including Google Workspace or Microsoft 365, Zoom, and Slack.

HOURS/WEEK:

• 40 hours per week

SCHEDULE:

• Monday to Friday
• 9AM - 6PM Pacific Standard Time Zone

OFFER:

• Weeks 1–6: $5 USD/hour
• Weeks 7 onwards: $6 USD/hour