Executive Assistant Software Development Industry - PH

About Wing Assistant

Wing Assistant is the world’s first on-demand B2B concierge service, redefining the "Future of Work" by connecting innovative companies with top-tier global talent. While we started with administrative support, we have rapidly evolved into a comprehensive talent solution. Whether our clients need specialized technical help, creative marketing minds, or operational experts—if they need support, we provide the highest quality candidates to deliver it.

At our core, we are a tech-enabled platform that combines a sophisticated software experience with elite human intelligence. We serve a wide variety of industries, helping startups and established enterprises alike offload recurring work so they can focus on high-level growth.

List of tasks:

Calendar & Scheduling

• Scheduling internal calls
• Scheduling external calls (customers, candidates, vendors)
• Rescheduling conflicts
• Sending calendar holds
• Reviewing meetings in calendars to make sure everyone has RSVP’d, nothing has been scheduled over it, all the info is there
  
  
  

like zoom links etc.

Inbox Management

• Sorting and labeling emails
• Flagging priority emails
• Drafting responses for you to approve
• Following up on unanswered emails
• Unsubscribing from junk
  
  
  

Travel & Logistics

• Booking flights
• Booking hotels
• Restaurant reservations
• Managing changes/cancellations
  
  
  

Meeting & Coordination

• Creating meeting agendas
• Taking notes (or cleaning up notes)
• Tracking action items
• Sending follow-ups after meetings
• Updating project trackers
  
  
  

Recruiting Support

• Scheduling interviews
• Sending candidate communications
• Sending rejection or next-step emails
• Coordinating take-home assignments
  
  
  

Finance / Admin

• Uploading expenses
• Organizing receipts
• Vendor list maintenance
• Contract organization
  
  
  

Operations / Internal

• Updating Notion / internal docs
• Formatting documents and decks
• Creating templates
• Maintaining onboarding checklists
• Organizing shared drives
• Sending internal reminders (Slack, etc.)
  
  
  

Events & Offsites

• Venue research
• Booking spaces
• Coordinating catering
• Managing attendee lists
• Sending calendar invites
• Creating run-of-show docs
  
  
  

Software Tools and Platforms:

• Google Suite (Gmail, Google Drive, Google Sheet)
• Slack and Notion
• ChatGPT
  
  
  

Special Notes:

• Must be fluent in their command of the English Language
• Must be naturally organized, knows how to prioritize, must be keen to detail | A NECESSARY REQUIREMENT
• Must know when to ask questions when they don’t know what to do
  
  
  

Qualifications:

• Bachelor's degree
• At least 5-years experience as an Executive Assistant for International based Software company
• Excellent English communication skills, both written and verbal. (At least B2 level)
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
  
  
  

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps
  
  
  

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
  
  
  

Assistant Schedule: 9AM - 6PM EST

Client's Industry: Software Development

Work Set-up: Full Time Remote

Salary: PHP 70,000 TO PHP 76,000/ month plus HMO

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview
  
  
  

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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