Executive Assistant - Part Time

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant - Part Time

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Executive Assistant - Part Time to start immediately

Executive Assistant - Part Time

Salary: PHP25,000

Clients Industry: Wildfire protection / Construction services

Client location: Pacific Time Zone (PST), United States

Assistant Schedule: 8AM - 12PM PST

Goal: To offload administrative, research, and coordination tasks to a dedicated virtual assistant, freeing up the clients time for higher-level business activities.

Clients Company Short Description: A company specializing in wildfire protection services, managing projects that require coordination, research, and administrative support.

Top 3 Key Specific Tasks VA will do:

• Research and book accommodations, travel, and supplies for staff and projects
• Emailing, following up, and outreach to customers and potential partners (non-sales, initial contact and coordination)
• General administrative support: reminders, scheduling, internal coordination, and handling communications via text, email, and phone
  
  
  

Software Tools and Websites Required:

• Pipedrive (CRM)
• Gmail (email)- Text messaging
• Potentially Slack or other unified communication tools in the future
• Excel/Google Sheets
• (Optional) Wing App for VA management
• (Optional) RingCentral or similar softphone for calls
  
  
  

VA English Communications according to:

• Reading/Comprehension: Strong command required; must be able to understand instructions and materials, especially related to construction
• Written: Must be proficient in written English for emails and texts - Speak: Neutral accent preferred; must be easily understood by American companies
  
  
  

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
  
  
  

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
  
  
  

Salary: PHP25,000

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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