Executive Assistant Job ID YASTIA1

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🌟 Executive Assistant

Job ID: YASTIA1

🏨 Industry

• Hospitality

🌍 Location

• LATAM / PH / South Africa / Egypt (Remote)

🕐 Job Status

• Full Time

🗓 Work Schedule

• Monday to Friday
• 8:00 AM – 5:00 PM (PST)

💵 Salary

• $7 – $8 per hour

🚀 Target Start Date

• ASAP

💼 Role Overview

👤 About the Client

• Entrepreneur with multiple business ventures
• Operates restaurant outlets and juice bars
• Involved in a Hedge Fund
• Expanding portfolio and seeking support to remove key tasks from his workload

🎯 About the Role

• Serve as a proactive extension of the business owner
• Not a passive administrative role — full ownership mindset required
• Manage complex priorities across Franchise/F&B and Finance industries
• Ensure no ball is dropped across ventures
• Clear Yash’s plate of “low-dollar” tasks so he can focus on deep work and strategic growth

🔑 Key Responsibilities

📧 1. Email & Calendar Ownership

• Proactive Management
• Maintain and organize multiple inboxes
• Flag urgent items
• Draft responses
• Archive distractions

• Strategic Scheduling
• Own the calendar
• Ensure a weekly cadence of check-ins and operational meetings

• Follow-up Mastery
• Track outgoing requests
• Ensure vendors, managers, and consultants provide timely responses

📊 2. Operational Reporting & Analysis

• Restaurant Metrics
• Collate and create weekly/monthly operational reports
• Cover 7 (expanding to 10) restaurant locations
• Support 2 upcoming juice bars

• Data Organization
• Maintain organized files and systems
• Enable quick decision-making across the investment fund and hospitality businesses

🤝 3. Strategic “Right Hand” Support

• Anticipating Needs
• Look 2–4 weeks ahead
• Identify bottlenecks and upcoming deadlines

• Project Coordination
• Act as the point of contact for various business arms
• Brief Yash on essential updates only

• Accountability Partner
• Lead weekly check-in process
• Bring agenda and status updates proactively

• Fund Communication
• Communicate with investors and potential investors
• Provide appropriate information and documents

✅ Qualifications & Skills

• 📌 Experience
• Proven track record as an Executive Assistant or Operations Coordinator
• Preferably supporting entrepreneurs with multiple ventures

• 💬 Communication
• Exceptional English fluency (written and verbal)
• Ability to navigate different cultural and professional contexts

• 💻 Technical Proficiency
• Mastery of Google Workspace (Calendar, Sheets, Docs)
• Excel and CRM tools
• Familiarity with AI productivity tools is a significant plus

• 🔄 Multi-Context Thinking
• Ability to switch between fast-paced retail/restaurant operations
• Comfort operating within high-stakes investment/hedge fund environments

📈 Key Performance Indicators (KPIs)

• ✅ Zero Missed Check-ins
• Maintain weekly rhythm without Yash needing to follow up

• 📥 Inbox Zero / Organization
• Prioritized email threads
• Clear “Next Steps” identified for the owner

• 📑 Report Accuracy
• Timely delivery of operational reports for franchise locations