Executive Assistant Colombia

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We’re seeking an Executive Assistant & Business Operations Coordinator. This role is designed for a highly organized, proactive, and detail-oriented professional to support executive leadership across multiple businesses.

You’ll play a key role in serving as the executive's right hand, ensuring priorities remain organized, HubSpot CRM data is accurate, projects stay on track, and critical follow-ups never fall through the cracks.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 9:00 AM to 6:00 PM – ET

Contract: Non-fixed term contract.

Requirements

• Education: Bachelor's degree in Business Administration, Management, Communications, Marketing, or a related field preferred.
• Experience:
• 3+ years of Executive Assistant or Business Operations experience.
• Hands-on experience with HubSpot CRM.
• Skills:
• Excellent written and verbal English communication skills.
• Exceptional organization, follow-through, and attention to detail.
• Strong editing, formatting, and AI literacy.
• Characteristics:
• Highly organized, proactive, and detail-oriented.
• Highly resourceful with an ownership mentality.
• Ability to work independently in a fully remote environment.
• Thrives in a fast-paced environment.
• Anticipates needs before being asked.
• Confident.
• Takes ownership of keeping operations running smoothly.
  
  

• Manage executive calendars, inboxes, meetings, travel, and scheduling.
• Track priorities, deadlines, recurring tasks, and follow-ups.
• Prepare professional emails, presentations, reports, and client-facing documents.
• Maintain organized digital files and documentation.
• Coordinate projects, vendors, podcasts, online training initiatives, and administrative activities across multiple businesses.
• Monitor deliverables and proactively communicate status updates.
• Prepare administrative documents, spreadsheets, and simple invoices as needed.
• Maintain accurate HubSpot records and data integrity.
• Generate reports and monitor sales pipeline activity.
• Support client onboarding and workflow coordination.
• Provide light administrative support for marketing initiatives.
• Review, proofread, and format AI-generated content and presentations.
• Coordinate with the existing marketing resource as needed.
• Maintain organized marketing assets and collateral.