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Executive Assistant And Operations Coordinator

Talentmate

Philippines

28th May 2026

2605-21117-9

Job Description

Location: Philippines (Remote)
Work Hours: Full-Time, aligned with Client’s Time Zone
Role Type: 100% Internal Operations (Non-Client Facing)

About The Role

We are seeking a brilliant, high-autonomy Executive Assistant & Operations Coordinator to serve as the internal engine of our growing business. This is not a standard data-entry or purely administrative role. You will act as the right-hand operator to the Executive, taking ownership of our internal operations, back-end tech infrastructure, team accountability, and social media execution.

Your mission is to handle the day-to-day execution and optimization so the Executive can focus entirely on high-level strategy and client growth. We heavily leverage AI (specifically Claude) and automation, and we want someone who will proactively find better, faster ways to scale our processes.

Key Responsibilities

Internal Operations & Tech Infrastructure
Maintain, audit, and optimize our core operational tracking and content management systems (primarily built within Google Workspace: Drive, Docs, Sheets).
Research, recommend, and lead the implementation of new lean tech tools and no-code automations (e.g., Zapier, Make.com) to streamline workflows.
Document Standard Operating Procedures (SOPs) based on video walkthroughs (e.g., Loom) and continually look for ways to optimize them using AI agents.
Backend Social Media & Scale Management
Technical setup, provisioning, and ongoing management of multiple internal and specific project-related social media accounts (handling back-end configurations, security, and profile warming).
Execute the formatting, AI-driven optimization (using Claude), and scheduling/posting of content across various profiles at scale.
Track industry news, trends, and algorithm updates daily, flagging critical changes to the Executive.
Team Accountability & Reporting
Act as the Executive’s proxy to follow up with internal team members, ensuring deadlines are met and deliverables are accurate.
Gather raw monthly data across various accounts, plug them into Google Workspace trackers, and utilize Claude/AI to draft clean, insightful performance reports for executive review.
Executive & Personal Support
Manage a variety of ad-hoc personal tasks for the Executive, including lifestyle research (vacations, vehicles, personal bookings, etc.).
Protect the Executive’s time by filtering information and proactively solving operational bottlenecks before they escalate.

Required Qualifications

Education: Bachelor’s Degree (BA/BS) required (Business, Communications, or IT backgrounds preferred).
Language: Immaculate, near-native written and spoken English.
AI Literacy: Demonstrated experience using Claude or ChatGPT for text formatting, data analysis, prompting, and workflow acceleration.
Autonomy: A proven "one-instruction" worker. You can watch a quick training video, replicate the task perfectly, and build a process around it without requiring micromanagement.
Reliability: Highly organized with a proactive mindset—you anticipate needs and fix inefficiencies before being asked.

For covering letters and questions about the role, please contact sara @ theredditmarketingagency.com

Job Details

Role Level:	Not Applicable	Work Type:	Full-Time
Country:	Philippines	City:	Manila, National Capital Region
Company Website:	https://www.theredditmarketingagency.com/	Job Function:	Administrative Support
Company Industry/ Sector:	Advertising Services

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