Executive Assistant - 17398

Position : Executive Assistant

Work Hours (Client) : 9:00am - 5:00pm UTC-5 Jamaica time

Pay Range : $1,200 to $1,500

Location of Search : Philippines and South Africa

Work Location : REMOTE

Role Overview

The Executive Assistant acts as a strategic gatekeeper and operator, ensuring that only high-leverage matters reach Principal and that decisions translate into timely, frictionless execution.

Functional Accountability

This Role Has End-to-end Ownership Of

• Executive time, calendar, and access management
• Inbound and outbound communications across all channels and entities
• Executive preparation, briefing, and follow-through on decisions
• Cross-entity coordination and execution tracking
• Personal and professional logistics required to sustain focus and availability
• Executive operating systems that prevent dropped commitments and rework
• Accountability is singular: nothing that requires CEOs attention should arrive unfiltered, unprepared, or unresolved.
  
  

• Principals calendar reflects strategic priorities, with protected deep-work time and minimal reactive interruptions.
• All inbound communications are triaged, prioritised, and resolved with no unvetted access.
• Executive meetings are decision-ready, with briefs, agendas, and documented follow-through delivered consistently.
• Strategic and delegated initiatives across entities are visible, tracked, and progressed without prompting.
• Personal and professional logistics operate seamlessly, with no follow-up required by the Principal
• Risks, conflicts, and bottlenecks are identified early and escalated only when judgement or approval is required.
  
  

• Control access to Principals time and attention
• Prioritise, defer, or decline requests based on strategic relevance
• Communicate externally on Principals behalf once tone and parameters are set
• Drive follow-up and accountability across internal teams and external advisers
• Implement systems, reminders, and workflows to eliminate repeat issues
  
  

• Material legal, financial, or reputational decisions
• Commitments that materially change strategy, exposure, or obligations
• Matters involving unresolved conflict of interest or high sensitivity
  
  

• Principal
• General Managers across operating entities
• Legal, finance, compliance, and professional advisers
• CIOO and operational leads
• External partners, vendors, and service providers
• Personal support resources (driver, household support, clerical support)
• This role coordinates across functions but does not replace executive leadership within entities.
  
  

• Acting as a General Manager or business owner within any entity
• Providing legal, financial, or investment advice
• Social or relationship management beyond operational coordination
• Performing routine clerical work that can be delegated elsewhere
• Absorbing unclear work due to others’ lack of ownership
  
  

• Exceptional executive judgement and discretion
• Advanced prioritisation and time-leverage thinking
• Strong written communication; able to distil complexity into action
• Systems thinking with rigorous follow-through
• Calm authority under pressure and competing demands
  
  

• 5-10 years supporting a founder, principal, or C-suite executive
• Experience operating across multiple entities or jurisdictions
• Exposure to legal, professional services, investment, or complex operations
• High proficiency with Office 365, Google Workspace, video conferencing tools, and task/project management platforms